OFFICE ASSISTANT

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Springfield, IL, US, 62702-5056

​Agency: Department of Public Health
Class Title: OFFICE ASSISTANT - 30010
Skill Option: Keyboarding
Office: Health Care Regulation

Division: Licensure and Certification

Posting ID: 43-25-0050 / 44623

Posted: 3/13/25-3/27/25
Salary: Anticipated Starting Salary $3,658/month; Full Range $3,658 - $4,695/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

43-25-0050 / 44623

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform a variety of difficult and responsible clerical functions for the Licensure Program. This individual exercises some choice in procedures and acts independently in disposition of routine matters or in personal contact with others to give non-technical information.

Essential Functions

• Prepares, microfilms, verifies and inserts all licensure, application, plan review, supplemental information and correspondence for the Licensure Program.
• Provides assistance in reviewing resident room listings.
• Maintains listing of long-term care administrators, sends follow-up letters and provides assistance for reviewing forms submitted for changes of administrator.
• Maintains working files for all program materials including Health Facilities Planning Board correspondence, licenses, applications, floor plans, room listings, supplemental information, correspondence, plans, drawings and requests for adult day care and out-patient therapy programs for all proposed and current long term care facilities.
• Purges all files on a continual basis, updates survey files, prepares and send files for storage to storage facility.
• Reviews the status of all entities operating long term care and community living facilities to ensure entities designed as the operator/licensee are in good standing.
• Requests updates of provider association affiliation on an annual basis.
• Orders, receives, and distributes printouts of projects in the construction data base to the appropriate staff for review.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school.
• Requires one (1) year of related office experience.
• Requires ability to keyboard accurately at 35 wpm.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday-Friday 8:30AM-5:00PM

Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056

Posting Group: Office & Administrative Support

Agency Contact: DPH.HRRecruiter@illinois.gov

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Salary : $2