OFFICE ASSOCIATE

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Springfield, IL, US, 62702

​Agency: Department of Natural Resources
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Closing Date/Time: 02/19/2025
Salary: Anticipated Starting Salary $3,852/month; Full Range $3,852 - $5,046/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 12-10-44432

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Associate. This position will provide specialized office support and type a variety of complex correspondence, statistical reports, edit and review material for accuracy, assists division staff with bid filing and bid opening process, perform data entry, queries of database and other clerical duties assigned within the division. The ideal candidate will be able to utilize their organizational and communication skills along with their office experience. We encourage all interested applicants to apply.

Essential Functions

• Under direction, provides specialized clerical and administrative support for the Permitting Unit manager as well as other unit staff.
• Assists Unit Manager and staff in administration of the department’s Abandoned Well Plugging and Restoration Program.
• Performs data entry functions from various unit forms, permits, inputting specific data elements into Division database.
• Performs research, using Division physical and computer well files to resolve problems on submitted forms.
• Prepares weekly permit list from Division database of well drilling permits issued
• Serves as back-up receptionist for Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience
• Requires ability to keyboard accurately at 45 wpm

Preferred Qualifications

• Two (2) years of extensive knowledge of office practices, procedures, and programs.
• Two (2) years of extensive knowledge of composition, grammar, spelling, and punctuation.
• Two (2) years of experience following oral or written instructions.
• One (1) year of elementary knowledge of agency programs, rules, and regulations.

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Ability to pass background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statements

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

The Office of Oil and Gas Resource Management

The Office of Oil and Gas Resource Management is the regulatory authority in Illinois for permitting, drilling, operating, and plugging oil and gas production wells. The Office implements the Illinois Oil and Gas Act and enforces standards for the construction and operation of related production equipment and facilities. In addition, the Office regulates the injection of fluids into underground injection wells, through the UIC Program, and cleans up abandoned well sites through the PRF and Landowner Grant Programs.

Work Hours: Mon. - Fri., 8:30 AM - 5:00 PM, 1 hour lunch

Work Location: IDNR, One Natural Resources Way, Springfield, IL 62702-1813

Agency Contact: Vicky Fowler

Email: Vicky.Fowler@illinois.gov

Phone #: 217-785-5387

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Salary : $3,852 - $5,046