OFFICE COORDINATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Pontiac, IL, US, 61764

Job Requisition ID: 46351
Closing Date: 04/30/2025 11:59 p.m.
​Agency: Department of Corrections - Pontiac Correctional Center
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4130 a month; Full Range $4130 - $5568 a month.
Job Type: Salaried
Category: Full Time
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures. If interested in this exciting opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Essential Functions

• As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
• Conducts special projects/studies and gathers data.
• Provides guidance and direction to individuals in custody and contractual clerical support staff.
• Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.
• Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience.
• Requires ability to keyboard accurately 30 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of experience assisting with adult education programing.
• Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.
• Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.
• Prefers at least one (1) year of working experience in a correctional setting.
• Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.
• Prefers at least one (1) year of experience working with and maintaining confidential information.
• Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
• Prefers at least one (1) year of experience scheduling students for educational programming.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 7:30 a.m. - 3:30 p.m., Monday - Friday; Sat/Sun off
Work Location: Pontiac Correctional Center - 700 W Lincoln St, Pontiac, Illinois, 61764
Agency Contact: Nicholas D. Dragisic, Human Resources Representative
Email: Nicholas.Dragisic@illinois.gov
Posting Group: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

Salary : $4,130 - $5,568