SECURITY BADGING SPECIALIST - UMP

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Springfield, IL, US, 62703

​Agency: Department of Central Management Services
Class Title: Office Specialist (Upward Mobility Program)
Skill Option: General - Clerical - UMP Certificate
Bilingual Option:
Closing Date/Time: 02/11/2025
Salary: Anticipated starting salary is $4,246 monthly. Full salary range is $4,246 - $5,701 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44365

******A RESUME IS RECCOMMENDED FOR THIS POSITION******

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

The Illinois Department of Central Management Services is seeking to hire an experienced and self-motivated Office Specialist within its Compliance & Accountability Security Unit. This security related position will be responsible for granting and terminating security badge access for all CMS owned and managed facilities, assisting with identification badge system changes and procedures, and maintaining inventory of security related items. The ideal candidate has security related program, general office practices and procedure, and automated office equipment experience. If you are looking for a rewarding career in State Government in the field of security, apply now!

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience. Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

PREFERRED QUALIFICATIONS

• Prefers two (2) years of professional experience working in a security management role or in a security related field.
• Prefers two (2) years of professional experience working with computer systems and software applications such as Microsoft Office Suite products (Word, Excel, Outlook).
• Prefers two (2) years of professional experience recommending changes to policies and procedures and implementing those changes.
• Prefers extensive knowledge of office practices and procedures.
• Prefers working knowledge of programs, rules, and regulations in a public or private organization.
• Prefers extensive knowledge of manual and automated office equipment.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

POSITION ESSENTIAL FUNCTIONS

• Under general direction, functions as a Security Badging Specialist for the Illinois Department of Central Management Services (CMS) owned and managed facilities as well as other agencies, boards, and commissions statewide.

• Assists the Security Manager by performing the administration of the agency’s security identification badge system for Illinois agencies, boards, and commissions statewide.

• Performs administrative support functions for the Security Management Office including, but not limited to retention schedules, maintaining badging supplies, mailings, correspondence with outside agencies, and end user contact information.

• Receives, decommissions, and destroys badges from departing employees, contractors, and temporary employees.

• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. As a State of Illinois employee, you receive a comprehensive benefits package including:

Salary : $4,246 - $5,701