What are the responsibilities and job description for the Coordinator position at Illinois Institute of Technology?
Reporting to the Assistant Dean for Student Affairs, and working collaboratively with other student affairs personnel, the Part-Time Coordinator will provide collaborative support in all areas managed by the Office of Student Affairs and the Office of Academic Affairs.
This role provides critical support to the Office of Student Affairs, including exemplary customer service in a friendly and professional manner, and excellent project management skills. This person will have a high degree of contact with faculty, staff and students and must be able to adapt quickly and professionally. The person must have excellent attention to detail and interpersonal skills.
Benefits
Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Excellent interpersonal, written, and oral communication skills. Ability to establish and maintain good working relationships with colleagues, including faculty and all staff levels. Manage and maintain student and faculty information in a confidential manner. Ability to collaborate and work effectively in a team-oriented environment.
CUSTOMER SERVICE
Exceptional customer service is the highest priority. Must have strong customer service orientation and attention to detail, with the ability to take direction and feedback, prioritize assignments, manage time effectively, follow through with assignments and projects, and manage expectations from multiple faculty members. Customer service experience preferred, not required, especially in higher education.
Special Schedule Requirements
Part-Time Status This part-time position requires working 25 (twenty-five) hours per week, typically 5 (five) hours daily from Monday through Friday. Adjustments to the work schedule may be available not to exceed 25 (twenty-five) hours per week. The decision to approve any work schedule adjustments is solely at management’s discretion. This position is strictly onsite at Chicago-Kent College of Law. Remote work or hybrid schedules will not be considered for this role.
EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
High school diploma or equivalent with 5 years of administrative experience, or an equivalent combination of education and experience.
Bachelor’s degree preferred.
Customer service experience preferred, not required, especially in higher education.
Knowledge & Skills
Proficient in Microsoft Word and Excel.
No on-the-job training will be provided on Word and/or Excel skills.
Detail-oriented, highly organized, and possesses strong written and verbal communication skills.
SUPERVISION & BUDGET AUTHORITY
No supervision of employees or student workers.
Physical Environment and Requirements
90% of time spent on the computer or on the phone.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
None
Key Responsibilities
Key Responsibility
Communication and Liaison
Engages in email and written correspondence with students, employers, staff, and adjunct faculty members.
Acts as a liaison between faculty and staff to address student and employer inquiries and coordinate with other departments.
Percentage Of Time
15
Key Responsibility
Administrative and Clerical Tasks
Handles general administrative tasks, taking on duties regularly associated with office management, including filing, creating memos and reports, and performing other clerical duties.
Supports ongoing projects such as maintaining digital and hard copy files, teaching evaluations, mailings, compiling packets, and data entry.
Percentage Of Time
20
Key Responsibility
Financial and Accounting Support
Provides general accounting and financial support as needed. This includes processing purchase requests and reimbursements, especially for student organizations and the U-Pass program.
Assists with preparation of various reports and create tools to collect data, as well as regular analytical reports, including surveys and polls.
Percentage Of Time
30
Key Responsibility
Event Planning and Support
Provides event planning support for Student Affairs programs, including Orientation and Exams, by scheduling, reserving rooms, requesting technology, tracking attendance, ordering food, and managing setup.
Performs other job-related duties as assigned by management.
Percentage Of Time
35
Posting Information
Work Hours
Part-Time Status This part-time position requires working 25 (twenty-five) hours per week, typically 5 (five) hours daily from Monday through Friday. Adjustments to the work schedule may be available not to exceed 25 (twenty-five) hours per week. The decision to approve any work schedule adjustments is solely at management’s discretion. This position is strictly onsite at Chicago-Kent College of Law. Remote work or hybrid schedules will not be considered for this role.
Position Category
Part Time w/Benefits
Posting Date
03/03/2025
Closing Date
Posted Until Filled
Yes
Quicklink for Posting
https://iit7.peopleadmin.com/postings/11153
This role provides critical support to the Office of Student Affairs, including exemplary customer service in a friendly and professional manner, and excellent project management skills. This person will have a high degree of contact with faculty, staff and students and must be able to adapt quickly and professionally. The person must have excellent attention to detail and interpersonal skills.
Benefits
Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Excellent interpersonal, written, and oral communication skills. Ability to establish and maintain good working relationships with colleagues, including faculty and all staff levels. Manage and maintain student and faculty information in a confidential manner. Ability to collaborate and work effectively in a team-oriented environment.
CUSTOMER SERVICE
Exceptional customer service is the highest priority. Must have strong customer service orientation and attention to detail, with the ability to take direction and feedback, prioritize assignments, manage time effectively, follow through with assignments and projects, and manage expectations from multiple faculty members. Customer service experience preferred, not required, especially in higher education.
Special Schedule Requirements
Part-Time Status This part-time position requires working 25 (twenty-five) hours per week, typically 5 (five) hours daily from Monday through Friday. Adjustments to the work schedule may be available not to exceed 25 (twenty-five) hours per week. The decision to approve any work schedule adjustments is solely at management’s discretion. This position is strictly onsite at Chicago-Kent College of Law. Remote work or hybrid schedules will not be considered for this role.
EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
High school diploma or equivalent with 5 years of administrative experience, or an equivalent combination of education and experience.
Bachelor’s degree preferred.
Customer service experience preferred, not required, especially in higher education.
Knowledge & Skills
Proficient in Microsoft Word and Excel.
No on-the-job training will be provided on Word and/or Excel skills.
Detail-oriented, highly organized, and possesses strong written and verbal communication skills.
SUPERVISION & BUDGET AUTHORITY
No supervision of employees or student workers.
Physical Environment and Requirements
90% of time spent on the computer or on the phone.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
None
Key Responsibilities
Key Responsibility
Communication and Liaison
Engages in email and written correspondence with students, employers, staff, and adjunct faculty members.
Acts as a liaison between faculty and staff to address student and employer inquiries and coordinate with other departments.
Percentage Of Time
15
Key Responsibility
Administrative and Clerical Tasks
Handles general administrative tasks, taking on duties regularly associated with office management, including filing, creating memos and reports, and performing other clerical duties.
Supports ongoing projects such as maintaining digital and hard copy files, teaching evaluations, mailings, compiling packets, and data entry.
Percentage Of Time
20
Key Responsibility
Financial and Accounting Support
Provides general accounting and financial support as needed. This includes processing purchase requests and reimbursements, especially for student organizations and the U-Pass program.
Assists with preparation of various reports and create tools to collect data, as well as regular analytical reports, including surveys and polls.
Percentage Of Time
30
Key Responsibility
Event Planning and Support
Provides event planning support for Student Affairs programs, including Orientation and Exams, by scheduling, reserving rooms, requesting technology, tracking attendance, ordering food, and managing setup.
Performs other job-related duties as assigned by management.
Percentage Of Time
35
Posting Information
Work Hours
Part-Time Status This part-time position requires working 25 (twenty-five) hours per week, typically 5 (five) hours daily from Monday through Friday. Adjustments to the work schedule may be available not to exceed 25 (twenty-five) hours per week. The decision to approve any work schedule adjustments is solely at management’s discretion. This position is strictly onsite at Chicago-Kent College of Law. Remote work or hybrid schedules will not be considered for this role.
Position Category
Part Time w/Benefits
Posting Date
03/03/2025
Closing Date
Posted Until Filled
Yes
Quicklink for Posting
https://iit7.peopleadmin.com/postings/11153
