What are the responsibilities and job description for the Student Employment/HR Assistant position at Illinois Institute of Technology?
Join a growing and diverse team of professionals at Illinois Tech’s Human Resource Department in our journey to provide the best possible HR support and resources throughout the university. The Assistant will report directly to the Manager of Student Employment and will provide support and services to assigned areas of the organization, as well as support the Student Employment, Human Resources, and Finance Office, and their processing needs. The right candidate will be innovative, strategic, entrepreneurial, and adaptable. Able to address shifting priorities and challenges.
Benefits
Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Effective, courteous, and responsive communications skills (oral, written, presentation) required to facilitate collaborative partnerships and build relationships with internal and external stakeholders at a variety of levels. This position communicates with students, faculty, staff, and external organizations via verbal, electronic, and written media. A high degree of diplomacy, tact and professionalism is required.
CUSTOMER SERVICE
This position provides internal and external customer service. The incumbent must represent the Human Resources organization professionally by providing accurate information in a prompt courteous manner.
Special Schedule Requirements
N/A
EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
High school diploma with some college courses. Minimum of three years of experience in an HR office of a medium to large employer performing similar functions. Working knowledge of MS Office products including EXCEL , PowerPoint and WORD . Strong attention to detail. Excellent verbal and written communication skills.
Knowledge & Skills
Excellent time management and relationship skills. Ability to simultaneously manage multiple priorities . Excellent organizational skills with the ability to establish effective tracking systems. Ability to use good judgment and exercise discretion in carrying out duties related to confidential matters. Work must be completed with a high degree of accuracy. Ability to work independently as well as part of a team. Desire to provide excellent customer service to all levels of employees. Ability to meet deadlines.
SUPERVISION & BUDGET AUTHORITY
Not required to supervise others. Not required to provide budget authority.
Physical Environment and Requirements
Working in an office environment.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
N/A
Key Responsibilities
Key Responsibility
Receptionist
Act as a receptionist for the Finance, Human Resources, and Student Employment Offices; greet visitors, answers phones and emails, and keep the front office and reception area neat and orderly
Routes incoming calls and emails to appropriate staff members
Provide calendaring support to the Finance, HR, SEO teams
Back up for processing verifications of employment and Public Service Loan Forgiveness
Percentage Of Time
50
Key Responsibility
Administrative Office Support
Create and update student employment records
Ensure campus jobs are approved and posted in a timely manner
Assist employees with I-9 completion and other new hire paperwork
Create and submit new hire offer letters for students
Process terminations of student employees
Filing, scanning, data entry, processing invoices, etc.
Coordinate tasks including calendaring for HR/Finance/ SEO , booking meeting spaces, and coordinating for major events such as the recognition awards.
Tracking and processing Sick and Paid Leave for part time staff, students, and faculty that are not tracked in the system
Other duties as assigned within the HR or SEO department
Percentage Of Time
50
Posting Information
Work Hours
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Position Category
Full Time
Posting Date
12/17/2024
Closing Date
Posted Until Filled
No
Quicklink for Posting
https://iit7.peopleadmin.com/postings/10968
Benefits
Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Effective, courteous, and responsive communications skills (oral, written, presentation) required to facilitate collaborative partnerships and build relationships with internal and external stakeholders at a variety of levels. This position communicates with students, faculty, staff, and external organizations via verbal, electronic, and written media. A high degree of diplomacy, tact and professionalism is required.
CUSTOMER SERVICE
This position provides internal and external customer service. The incumbent must represent the Human Resources organization professionally by providing accurate information in a prompt courteous manner.
Special Schedule Requirements
N/A
EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
High school diploma with some college courses. Minimum of three years of experience in an HR office of a medium to large employer performing similar functions. Working knowledge of MS Office products including EXCEL , PowerPoint and WORD . Strong attention to detail. Excellent verbal and written communication skills.
Knowledge & Skills
Excellent time management and relationship skills. Ability to simultaneously manage multiple priorities . Excellent organizational skills with the ability to establish effective tracking systems. Ability to use good judgment and exercise discretion in carrying out duties related to confidential matters. Work must be completed with a high degree of accuracy. Ability to work independently as well as part of a team. Desire to provide excellent customer service to all levels of employees. Ability to meet deadlines.
SUPERVISION & BUDGET AUTHORITY
Not required to supervise others. Not required to provide budget authority.
Physical Environment and Requirements
Working in an office environment.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
N/A
Key Responsibilities
Key Responsibility
Receptionist
Act as a receptionist for the Finance, Human Resources, and Student Employment Offices; greet visitors, answers phones and emails, and keep the front office and reception area neat and orderly
Routes incoming calls and emails to appropriate staff members
Provide calendaring support to the Finance, HR, SEO teams
Back up for processing verifications of employment and Public Service Loan Forgiveness
Percentage Of Time
50
Key Responsibility
Administrative Office Support
Create and update student employment records
Ensure campus jobs are approved and posted in a timely manner
Assist employees with I-9 completion and other new hire paperwork
Create and submit new hire offer letters for students
Process terminations of student employees
Filing, scanning, data entry, processing invoices, etc.
Coordinate tasks including calendaring for HR/Finance/ SEO , booking meeting spaces, and coordinating for major events such as the recognition awards.
Tracking and processing Sick and Paid Leave for part time staff, students, and faculty that are not tracked in the system
Other duties as assigned within the HR or SEO department
Percentage Of Time
50
Posting Information
Work Hours
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Position Category
Full Time
Posting Date
12/17/2024
Closing Date
Posted Until Filled
No
Quicklink for Posting
https://iit7.peopleadmin.com/postings/10968
