Demo

Program Associate: School Food Systems

Illinois Public Health Institute
Chicago, IL Full Time
POSTED ON 4/14/2025
AVAILABLE BEFORE 5/12/2025

About the Organization

The Illinois Public Health Institute (IPHI) is dedicated to fostering collaboration and promoting health equity throughout Illinois and the nation. We lead transformative initiatives and advocate for policies that benefit communities, particularly those facing health disparities. IPHI provides convenings, facilitation, training, policy advocacy, outreach, information sharing, and technical assistance to foster multi-sector community collaborative health transformative initiatives. We are committed to ensuring that all individuals and communities have the opportunity to attain optimal health supported by an effective multi-sectoral public health system.

Please visit www.iphionline.org for more information about IPHI.

Description

JOB SUMMARY :

The Illinois Public Health Institute (IPHI) is seeking a Program Associate, School Food Systems to implement program strategies and operations related to the Lake Michigan School Food System Innovation Hub (Innovation Hub) within IPHI's Center for Policy and Partnership Initiatives (CPPI). The Program Associate will work with staff and partners to administer the Innovation Hub and implement key components of its grant-making, communications, training and technical assistance, and evaluation activities. The Program Associate may also support other food systems and / or nutrition policy work as funding allows. This position reports to CPPI's Program Director - Food Systems and Nutrition Policy.

This position is full-time, exempt, and reports to the Program Director of Food Systems & Nutrition Policy. IPHI's standard work week is 37.5 hours.

To apply : Complete applications must include a resume, cover letter, and completion of an online questionnaire. Only complete applications will be reviewed. The cover letter should compare your qualifications, experiences, and interests to the duties, responsibilities, and qualifications listed below for the position. Applications will be considered on a rolling basis until the position is filled.

No phone calls, please.

ABOUT THE CENTER FOR POLICY & PARTNERSHIP INITIATIVES (CPPI)

The IPHI Center for Policy and Partnership Initiatives (CPPI), where this position is housed, works to convene multi-sector partners to promote health and health equity with a policy, systems, and environmental change approach. CPPI has long convened a statewide policy and systems change coalition, the Illinois Alliance to Promote Opportunities for Health (IAPOH), focused on nutrition, physical activity and chronic disease prevention, which serves as the backbone for most of the Center's work to improve health in schools, early care and education settings, and communities.

With support from the United States Department of Agriculture (USDA) Food and Nutrition Services (FNS), IPHI along with partners in Illinois, Indiana, Michigan, and Wisconsin, are administering the Lake Michigan School Food System Innovation Hub (Innovation Hub) to strengthen the K-12 school food system and marketplace, providing sub-grants to improve access to nutritious, locally grown, and culturally relevant foods for school children in the Lake Michigan region. The Program Associate will support regional implementation of the Innovation Hub, especially related to the regional grant-making, communications, training, technical assistance, and evaluation strategies. The Program Associate may also support other food systems and / or nutrition policy work, as needed and funding is available, to support initiatives such as Healthy School Meals for All appropriation requests or new food systems / nutrition initiatives.

DUTIES AND RESPONSIBILITIES :

Project Management

  • Provide administrative and program support for the Innovation Hub and other CPPI food system initiatives. This includes but is not limited to :

Developing and updating materials

  • Coordinating, tracking, and filing partner and grantee deliverables
  • Reviewing and scoring grantee applications
  • Taking notes during meetings and events
  • Managing Salesforce contact lists
  • Provide support and monitoring of activities and timelines to execute Innovation Hub and other school food system strategies and deliverables.
  • Support the development of regional training and technical assistance (TA) offerings for Innovation Hub sub-grantees and partners, including coordinating speakers, partners, and participants, developing and sharing supporting materials, and leading logistics (e.g., meeting registration and Zoom set-up).
  • Maintain current program records and files through IPHI's SharePoint and Salesforce grants management systems.
  • Arrange and support online meetings, training, and webinars among IPHI staff, grantee sites, and organizational and state partners.
  • Support planning, coordination, and event logistics, including grantee site visits. This may include arranging travel, processing reimbursement, and other logistics.
  • Relationship Management and Communication

  • Serve as a key point person for Innovation Hub program administration for partners and potential and awarded grantees.
  • Communicate regularly with Innovation Hub partners and grantees, including by sending weekly update emails and deliverables reminders.
  • Develop communications materials, including but not limited to :
  • Stories of Innovation (e.g., case studies and success stories)

  • Pieces for the media (e.g., op-eds and letters to the editor)
  • Videos designed to support potential applicants
  • Program reports
  • Infographics
  • Social media
  • Maintain and update the Innovation Hub website.
  • Support partner and grassroots organizing related to key school food system policy campaigns, as appropriate.
  • Continuous Improvement and Evaluation

  • Work closely with the program team and partners to support evaluation of Innovation Hub, including :
  • Supporting the drafting of evaluation reports to USDA.

  • Updating evaluation tracking tools, collecting program evaluation data, and monitoring submission of evaluation reports from partners and sub-grantees.
  • Supporting collection and dissemination of Stories of Innovation.
  • Implementing Innovation Hub evaluation plan.
  • Conduct assessments and scans for information to support the program design and execution.
  • Identify and recommend opportunities for improvement to Innovation Hub tasks and program, including based on feedback and needs of sub-awardees and partners.
  • Monitor partner activity and achievement of milestones and outcomes.
  • Work with the program staff to identify and solve problems, address barriers, and conduct quality assurance and quality improvement activities.
  • Other duties as assigned.

    Position Requirements

    QUALIFICATIONS

  • The Program Associate holds an associate or bachelor's degree or equivalent professional experience (2-4 years)
  • Minimum 3 years of experience in public health or sustainable food systems, food / agriculture, education, health care, human services, or a related / applicable field.
  • Program Associates must be able to manage multiple tasks and projects simultaneously, be comfortable in a fast-paced environment, and be able to adapt to change and growth with the ability to work both independently and as part of project teams.
  • The following skills are necessary :
  • Excellent organizational skills with strong attention to detail

  • Customer service and interpersonal skills
  • Strong written and verbal communication
  • Communicates the reasons for change clearly when advocating for new approaches or initiatives.
  • Some experience in adult learning / training and technical assistance development is desired.
  • Some experience in program evaluation and grants management tracking is desired.
  • Experience working with diverse populations in a variety of community and organizational settings with a commitment to equity. IPHI has a collegial, team-oriented culture where a sense of humor and a passion for work is highly valued.
  • Bilingual in English / Spanish preferred.
  • Excellent computer skills, including proficiency with Microsoft Office 365 (Outlook, SharePoint, Word, Excel, PowerPoint, TEAMS, etc.), and some experience with Salesforce and Zoom are desired.
  • JOB REQUIREMENTS

  • Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
  • Must be able to move about the office and at offsite events to access files, and supplies, and assist with event setup.
  • This position entails occasional work on evenings or weekends and requires occasional travel for one or more nights from time to time.
  • COMPENSATION : This position offers a salary range of $63,251 - $71,738 per year, depending on experience and qualifications.

    BENEFITS : IPHI offers competitive benefits, including health, dental, and disability insurance; sick and vacation time; a paid parental leave benefit; and a retirement plan with employer matching contributions.

    LOCATION : This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday - Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within the Lake Michigan region (Illinois, Wisconsin, Michigan, and Indiana). Occasional overnight travel within Illinois or nationally for conferences and training may be required.

    COVID PROTOCOLS : Ongoing COVID-19 safety protocols are in place. We do require proof of vaccination or will accept a request for exemption based on religion. Although we do not require wearing a mask in our office, we do provide Kn95 masks to be worn in our common spaces or when working with others, should you want to engage in mask-wearing.

    STARTING DATE : Immediate.

    Exempt / Non-Exempt

    Exempt

    Full-Time / Part-Time

    Full-Time

    EOE Statement

    IPHI values multiple pathways toward attaining professional experience and education. Therefore, candidates are encouraged to describe equivalent experiences in place of educational attainment, including demonstrated leadership successes, progressive leadership roles, content expertise, thought leadership, and relevant experiential learning. In addition, individuals with lived experience in the priority program areas or experience as a peer service provider are encouraged to apply.

    IPHI's COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

    IPHI is committed to fostering a diverse and equitable work environment. We prioritize equal opportunities for all applicants, ensuring that race, color, religion, gender identity, gender expression sexual orientation, pregnancy, national origin, age, disability, veteran status, genetic information, or any other personal characteristic or any other identity or characteristic does not impact the consideration process for positions within the organization. This commitment extends to actively encouraging applications from underrepresented groups such as women, people of color, individuals with disabilities, and members of the LGBTQIA community.

    This position is currently accepting applications.

    Salary : $63,251 - $71,738

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