Human Resources Generalist - Allotment and Absence Management Liaison

Function / Position Summary
The Human Resources Generalist is responsible for performing HR-related duties on a professional level in support of the organization’s goals. This position will focus on managing benefit time-off allotments and serving as the liaison for the Red Rover Absence Management System. This role ensures accurate tracking of leave balances, assists employees with benefit-related inquiries, and collaborates with payroll and other departments to maintain compliance with policies and regulations. A strong emphasis is placed on providing excellent customer service by delivering timely, accurate, and supportive assistance to employees regarding their time off allotment inquiries.

• Administer and monitor employee benefit day allotments, ensuring accurate allocations, accruals, and usage.
• Support the Absence Management System, including troubleshooting issues and assisting certified staff with leave requests.
• Maintain accurate records of employee absences and generate reports as needed.
• Process and track leave requests, including those adjacent to holidays or school recesses, ensuring compliance with district policies.
• Process jury duty payments and handle other absence-related administrative duties.
• Report unused sick days to Payroll for submission to the Teacher Retirement System (TRS) and the Illinois Municipal Retirement Fund (IMRF).
• Provide training and ongoing support to end users of Red Rover, ensuring employees and administrators understand system functionality and processes.
• Generate and provide benefit allotment data reports as requested by the HR Administration team.
• Conduct fingerprinting as needed for new hires and other designated staff.
• Provide outstanding customer service by responding promptly and professionally to employee questions and concerns.
• Collaborate with payroll and HR teams to ensure accurate leave deductions and compliance with labor laws.
• Assist with the implementation and communication of changes to absence management policies and benefits.
• Assist with processing and completion of verification of employment (VOE) requests in a timely manner, ensuring accuracy of employment details, including dates of employment, position, and salary information.
• Assist with the onboarding process for new hires, including processing paperwork, conducting orientations, and ensuring completion of state-mandated training.
• Assist in ensuring district compliance with Illinois State Board of Education (ISBE) regulations, labor laws, and collective bargaining agreements.
• Performs other duties as assigned.

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Experience / Knowledge

• Two years of HR experience, preferably in a public-school district or government setting.
• Knowledge of Illinois labor laws, TRS/IMRF retirement systems, and school district policies preferred.
• Experience with HRIS and absence management systems (Red Rover, Frontline, or similar) is a plus.
• Strong organizational skills with attention to detail and the ability to handle sensitive information with confidentiality.
• Excellent communication and interpersonal skills to provide outstanding customer service to employees and stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), Google Workspace (Gmail, Docs Sheets, Slides, Drive, Calendar, Meet and more) and HR software.
• Bilingual – English/Spanish – (written/verbal) preferred.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent standing and walking within an office environment and occasionally to other district locations.
• Occasional lifting and carrying of materials, files, or office supplies (typically up to 25 pounds).
• Ability to perform repetitive hand movements and fine motor tasks, such as typing, using a mouse, and handling paperwork.
• Visual acuity to read documents, spreadsheets, and computer screens for extended periods.
• Hearing and speech abilities to communicate effectively in person, over the phone, and in virtual meetings.
• Occasional travel to school sites or off-site meetings may be required.

Terms of Employment

• This is a 12 month position.
• Salary and benefits as established by the Board of Education

Additional Information:
The salary range for this position is $54,752.00 - $82,139.00. It is our typical practice to hire in between the minimum and midpoint ($68,457.00).