Deputy Director - Chicago Operations

Office of the Illinois Secretary of State Alexi Giannoulias

Job Title: Deputy Director - Personnel

Division: Chicago Operations

Union: N/A

Location: 17 N State St, Chicago, IL – Cook County

Salary: Anticipated $80,000 to $100,000 annually - commensurate with experience

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Plans, develops and coordinates the administration of personnel programs for the Office of the Secretary of State for the Chicago Office with respect to testing, hiring, and on-boarding; coordinates program activities with the Springfield office to achieve the goals and objectives of the Department and the Office.

Duties and Responsibilities:

• Directs and coordinates the administration of program operations and activities for the department for the Chicago Office; reviews, evaluates and revises or develops operational and program objectives and procedural guidelines as assigned by the Director; coordinates departmental program activities with the Springfield Office
• Assigns staff for the handling and processing of the test room, interviews, on-boarding processes, calling eligible lists, processing personnel transactions; evaluates their performance and approves time off from work
• Directs and participates in the execution, formulation and implementation of department policies, rules and regulations and operating procedures, identifies areas for program research and new development and determines information needed to facilitate the management decision-making. Assists with projects assigned by the Director relating to the operations of the Chicago Office
• Coordinates with the Director on matters that affect the daily decision-making process to effectively manage the departmental programs and operations
• Performs other related duties as required or assigned
  
  

Specific Skills:

• Requires thorough knowledge of modern management practices, techniques and procedures
• Requires thorough knowledge of staff utilization and motivation
• Requires extensive knowledge of modern techniques utilized in program research, development and implementation
• Requires extensive knowledge of effective communications techniques including computer applications
• Requires extensive knowledge of state government organization and functions
• Requires extensive knowledge in budgeting in a governmental organization
• Requires ability to develop, establish and maintain effective working relationships with public, private and other governmental organizations
• Requires ability to develop operational and program objectives within the framework of legislated functions and professional philosophies
• Requires ability to direct and coordinate the functions and activities of a variety of professional, management and operational personnel
• May require travel and possession of a valid Illinois driver’s license
  
  

Required Skills and Qualifications:

• Bachelor's degree in Education, Business Administration, Public Administration, or a related field preferred; equivalent experience may be considered
• Minimum of 5 years of experience in managing operations/divisions, with at least 3 years in a leadership role managing teams of 10 employees
• At least 3 years' experience in personnel hiring and onboarding
• Strong leadership, strategic planning, and people management skills with the ability to drive cross-functional collaboration, process enhancement, and transformative initiatives
• Requires willingness to travel

Application Process:

• Please visithttps://ilsos.applytojob.gov/applyto apply by completing the online application; you may also upload a resume or other attachments as needed
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
  
  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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