What are the responsibilities and job description for the TRAVEL COORDINATION AND CONTRACT TRACKER (FISCAL SPECIALIST III #1930) position at Illinois State Board of Education?
Reporting to the Director of Fiscal Support Services, is responsible for the coordination of Agency travel arrangements and travel card use. Assists departments in the management of their contracts.
Duties and Responsibilities:
Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.
Duties and Responsibilities:
- Functions as the primary staff person responsible for agency travel and expense coordination.
- Prepares in- and out-of-state travel arrangements for employees, assisting management in devising and implementing policies related to travel.
- Serves as point person for agency travel card, maintaining oversight, resolution of travel disputes, and ensuring travel card and processes are strictly adhered to.
- Assists in developing a contract tracking and management system.
- Maintains and tracks workflow process.
- Gathers and analyzes information to assist agency departments in the management of their contracts.
- Monitors travel requests and communicates with employees regarding pending requests.
- Creates and maintains all logs for travel arrangements and travel card use.
- Prepares all reporting required for travel, including preparation of submissions to the Agency’s Travel Control Board.
- Performs other duties as assigned.
- High school diploma or equivalent.
- Three years of relevant professional experience in contract processing and management, procurement, finance, or similar business field.
- Working knowledge of Microsoft Word and Excel.
- Excellent oral and written communication skills.
- Some college or technical training.
- Knowledge of the principles and objectives of contract and invoice management.
- Knowledge of state contract and travel methods and procedures.
- Familiarity with state accounting procedures and office practices.
Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.
