Administrative Aide

Duties & Responsibilities:

• Perform a variety of complex administrative and professional assistance in planning, coordinating, and managing the maintenance and adherence to the Department’s accreditation through Illinois Law Enforcement Administrative Professionals (ILEAP) to ensure employees are complying with accreditation standards.
• Maintain accreditation files and data systems ensuring everything is compliant with the requirements. Ensure all annual and time-sensitive reviews, reports, audits, and inventories are complete and meet standards.
• Manage physical and digital evidence for the University Police centralized evidence vaults; receive evidence collected from various police units and subsequently store with proper accountability and chain of custody, transfer items of evidence to rightful owners, officers, the Illinois State Police crime lab, and the States Attorney’s Office. Download, copy, and upload digital evidence at the request of the State’s Attorney’s Office.
• Utilize various computer databases to research case status to ensure the timely and proper destruction of evidence following department policy.
• Assist the Human Resource office with payroll preparation and day-to-day operations.
• Manage and control confidential files and documents including institutional and historical documents.
• Draft and distribute comprehensive responses/reports related to requests for data and other summative materials for review. The ability to analyze, interpret, and compose appropriate responses is required of this position. Maintaining confidentiality is a critical requirement of the individual serving in this role.
• Assist with searches and employment processes.
• Assist the coordination of departmental Annual Reviews and updated job descriptions on a yearly basis.
• Coordinate special projects and essential programs as needed.
• Serve as a liaison between campus and community partners including other law enforcement agencies and government offices.
• Manage and coordinate travel and itineraries for staff or candidates. Ensure the necessary reimbursements and reconciliations are completed in Chrome River in accordance with university policy. Other duties as assigned.