What are the responsibilities and job description for the Admissions and Records Associate - Carle Illinois College of Medicine position at illinois?
Duties & Responsibilities
Administrative
• Provide coordination support of the recruitment plan. This includes:
-Track the number of matriculants from each school
-Plan, support, and coordinate all recruitment events, trips, and programs
• Coordinate planning of local “open house” events.
• Anticipate the needs of the office and set priorities to ensure efficient operations of admissions from planning to implementation.
• Understand the admissions process and the recruitment plan. Serve as a resource to applicants, respond to inquiries regarding the process, deadlines, and expectations.
• As needed, meet with applicants requesting information on the program and the application process.
• Participate in annual quality improvement projects identified by Admissions Leadership, to enhance the effectiveness and efficiency of the medical school application process.
• Participate in all areas of unit planning as a full member of the Admissions Leadership Team.
• Support emergent strategic projects within the unit.
• Suggest and implement processes that support the college priorities and initiatives.
• Take lead administrative responsibility for two of the three subcommittees of the college admissions committee (Finalist subcommittee and Competency subcommittee) including:
-Contact and assign roles to faculty
-Monitor all progress and timelines
-Review and revise materials
Operations
• Responsible for managing confidential admissions records and files, ensuring the handling of sensitive documents with strict adherence to confidentiality requirements.
• Responsible for updating and content maintenance of both the admissions and the recruiting sections of the student affairs website.
• Review all mail and emails coming to admissions and recruitment. Independently draft template responses and other applicable correspondence.
• Annually review and update complex and formal standard letters sent out through the Slate system.
• Attend meetings as a delegate for the Director of Admissions/Associate Director of Admissions.
• Interpret and suggest improvements to policies and procedures to ensure efficient operation.
• Provide administrative support to the admissions committee.
Technical
• Evaluate and design forms, evaluations, and surveys.
• Support development of reports and data analysis through various platforms including Slate and AMCAS for Schools.
• Based on observations in data, work with Director/Associate Director to analyze issues and identify solutions.
• Provide administrative support to students; assist in locating and interpreting data
Other
• Perform related duties as assigned.
• This position may require in state and out of state travel.
• Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
• Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine.
• Champion positive inter-professional relationships bridging the college’s private/public organization and mission.
