Assistant Coach Sport Operations, Volleyball

Duties & Responsibilities

• Strategic Leadership – • Oversee the daily set up for practice or gameday. • Assist in game planning and preparation with coaching staff. • Manage statistics during gameday. • Assist the Head Coach in strategic planning, compiling and analyzing data for gameday. • Liaison with Coaching staff and administration. • Monitor and analyze overall program budget, including proposed travel budget annually. • Facilitate equipment, apparel orders and inventory with equipment staff. • Authorized to make P-card and T-card purchases on behalf of the assigned sport. • Manage the team per diem card program for current student-athletes, staff, and for official visits. ◦ This includes working with Financial Operations to order cards and reporting lost/stolen cards. • Prepare requisition for purchase order request for departmental purchases either thru iBuy or the Banner system. Contact vendors for Banner establishment. ◦ Coordinate with Business Office if special payment arrangements need to be made with vendors. • Coordinate travel arrangements for the team/staff and manage needs during home and away competitions related to team communication, itineraries, equipment needs, team meals and per diem cards. • Process expense reports for head and assistant coach. This includes team travel, competitions, recruiting and other miscellaneous reimbursements. ◦ Oversee that all policies are being followed to support DIA, campus and NCAA • Support the coordination with negotiating the terms for game contracts, including, but not limited to guarantees, locations and or/logistics
• Communication –
  • Manage branding strategy for Illinois Athletics and, the head coach, by coordinating and developing a communication plan and schedule for the Head Coach.
  • Serve as the strategic communication, media relations, donor relations.
  • Analyze the effectiveness of external and internal communications and implement changes as needed.
  • Create, implement and cultivate recruitment and outreach plans with key recruiting constituents.
  • Create, send and document correspondence on behalf of the head coach, including managing print and social media communication.
  • Coordinate official campus visits for recruits and their guardian/guest, while ensuring the NCAA rules are followed.
  • Design, coordinate, and organize activities as they relate to the alumni relations, community services and outreach efforts.
• Administrative – • Collaborate on team building activities and team specific function. • Create the Time Management Plan using Teamworks. • Create and submit the APEC forms each semester on behalf of the sport program. • Track and submit letter winner awards annually on behalf of the sport program. • Coordinate scheduling facilities usage and preparation for practices and games. • Coordinate with Event Management staff for all game day operation’s needs. • Coordinate with Marketing and Promotions staff to provide game/tournament logistical information. • Formulation and organization of data analysis in a manner useful to strategic team improvement. • Coordinate housing for newcomers, preseason and campus breaks. • Coordinate courtesy car exchanges with the development staff on behalf of the coaching staff.