Business Administrative Associate - Payment Operations (Hybrid)

Duties & Responsibilities

• Perform pre-pay audit of invoices/expense reports and related data entry functions in the University's Emburse Enterprise System (CR), accounts payable (Banner), financial reporting (Banner) and document management (BDM) systems to ensure compliance with University, State, and Federal policies and regulations. Requires attention to detail and use of independent judgment in policy interpretation.
• In conjunction with the Coordinator, participate directly in the daily operations of University Payables. Schedule and prioritize daily work assignments; monitor progress of daily activities to ensure that operational needs are met; monitor for, research, and resolve transactions requiring rework ('rejects').
• Maintain a professional working relationship with University units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Identify University customers that may need special assistance and assist in problem resolution for customers.
• Actively identify, investigate and with appropriate approval and direction, implement Payables process improvements. Contribute to the development of written procedures for both internal and external training needs. Participate in the formulation and implementation of policies/procedures related to Payables functions.
• Conduct research and analyze transactional data in the University's CR, financial reporting and document management systems and in University Payables' operational reports and databases to monitor payment transactions for departments and vendors, and oversee research performed by personnel outside University Payables.
• As required and directed, actively participate in system testing for University Payables' system upgrades.
• Analyze vendor account statements and assess the extent that invoices are in arrears. Conduct research of accounts and invoices in various systems and databases as necessary, and consult with vendors, departments, and/or Campus Purchasing Divisions to determine a course of action.
• Perform other duties appropriate for a Business/Administrative Associate classification, such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables' meetings and activities.