BUYER

POSITION SUMMARY

The Department of Central Management Services’ Bureau of Strategic Sourcing (BOSS) is seeking to hire a Buyer. This professional level position has the ability to positively affect the daily work conducted by numerous State employees around the State of Illinois by ensuring that necessary contracts that meet the needs of agencies and units of local government are available. The ideal candidate will be detail oriented, a dynamic leader who will help expand the Bureau’s contract catalog in the Equipment and Commodities Portfolio. We invite all qualified candidates to apply!

POSITION ESSENTIAL FUNCTIONS

• Under the direction of the Sourcing Specialist, performs professional tasks such as administering the initial development of solicitation specifications and evaluation of purchases in the Equipment and Commodities portfolio.
• Executes procedures necessary to process solicitations in the current eProcurment system.
• Prepares correspondence, management reports, memoranda, and various documents regarding status of requisition, purchase orders, and complaints. 
• Survey agency users regarding master contracts and evaluates vendor performance. 
• Responds to a variety of inquiries or requests from vendors and agencies that are received via telephone, written correspondence, in person, the internet or intranet which are related to areas of responsibility.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with major courses in public or business administration.
• Requires two years of professional experience in centralized procurement. 

PREFERRED QUALIFICATIONS

• Prefers two (2) years of professional experience in a Buyer's role where the acquisition of supplies or services is the primary responsibility in accordance with established policies and procedures for a public or business organization.
• Prefers two (2) years of professional experience creating, managing, negotiating, and executing Invitations for Bid (IFB)
• Prefers two (2) years of professional experience working with procurement systems including, but not limited to BidBuy, Systems Applications and Products (SAP), Supplier Relationship Management (SRM), Illinois Procurement Gateway, or comparable systems, etc. 
• Prefers a Certified Professional Procurement Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Procurement Professional (CPP) Certification. 
• Prefers one (1) year of experience working with a Business Enterprise Program (BEP).
• Prefers a bachelor's degree or higher. 

CONDITIONS OF EMPLOYMENT

• Requires the completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• This position requires the ability to use agency supplied material/equipment (i.e., mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employees should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and Penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.