What are the responsibilities and job description for the Contract and Procurement Technician (Executive I) position at illinois?
Agency: Department on Aging
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Closing Date/Time: 02/04/2025
Salary: Anticipated Starting Salary: $5703 monthly; Full Range: $5,703-$8,170 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44150
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
About the Agency
The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.
As a State of Illinois employee, you will receive a robust benefit package that includes the following:
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental, and vision plans
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link. https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Position Overview
Join our dynamic team as a Contract and Procurement Technician, where you'll play a crucial role in facilitating contracting, granting, and procurement processes with key program areas. This position involves evaluating All Willing and Qualified (AWAQ) applications for prospective Service Providers and grant applications/proposals, reviewing the statuses of entities registering in GATA, and developing correspondence with providers, grantees, and applicants as required. You will collaborate with management and department staff to streamline these processes, ensuring efficient and effective program management. Preferred qualifications include two years of experience demonstrating extensive knowledge of the Grant Accountability and Transparency Act (GATA), governmental procurement principles, grant agreement development work, and the ability to develop and maintain cooperative working relationships. If you're passionate about making a difference through efficient program management and have the relevant qualifications, we encourage you to apply. Please submit your resume and cover letter detailing your experience and why you are the ideal candidate for this role.
Essential Functions
- Confers with management and other department staff to facilitate contracting, granting, and procurement processes with key program areas.
- Evaluates All Willing and Qualified (AWAQ) applications for prospective Service Providers and grant applications/proposals.
- Reviews statuses of entities registering in GATA.
- Develops and prepares correspondence with providers, grantees and applicants if required by the application and/or the grant agreement/award processes.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with course work in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization, or the completion of an agency approved professional management training program.
Preferred Qualifications
- Prefers two years of experience demonstrating extensive knowledge of the Grant Accountability and Transparency Act (GATA).
- Prefers two years of experience demonstrating working knowledge of the principles of governmental procurement.
- Prefers two years of experience demonstrating extensive knowledge of grant agreement development work.
- Prefers two years of experience demonstrating the ability to develop and maintain cooperative working relationships.
Conditions of Employment
Requires ability to pass a criminal background check.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am-5:00pm Monday-Friday
Work Location: One Natural Resources Way, Springfield, IL 62702-1813
Agency Contact: Nick Gilmore
Email: aging.hr.assist@illinois.gov
Phone #: 217-900-0013
Posting Group: Fiscal, Finance & Procurement
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).a
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $5,703 - $8,170
