What are the responsibilities and job description for the DOC Illinois River Administrative Assistant II position at illinois?
Job Requisition ID: 46581
Closing Date: 05/05/2025 11:59 p.m.
Agency: Department of Corrections - Illinois River Correctional Center
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary: $6.468; Anticipated Starting Salary Range: $6,468 - $7,231/Month
Job Type: Salaried
Category: Full Time
County: Fulton
Number of Vacancies: 1
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Confidential Assistant to the Warden position, located at Illinois River Correctional Center, serves as a confidential assistant to the Warden. This position performs highly confidential, sensitive administrative tasks in a diverse agency. This position serves as liaison to IDOC Labor on employee grievances and contract issues and serves as the Employee Review Hearing Coordinator. The ideal candidate will be able to process information and materials in a timely manner and convey information effectively through both written and oral reporting. This position is responsible for overseeing all human resource transactions including participating in the Rutan interview process. The ideal candidate would be a self -motivated, task oriented, organized individual with strong interpersonal skills. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.
Essential Functions
- Serves as confidential assistant performing duties which are confidential, sensitive, and controversial in nature and which have a direct impact on the creditability of agency operations and programs.
- Conducts interviews and gathers information in order to prepare agency response and position on individual in custody grievances.
- Serves as Media Liaison for Illinois River Correctional Center.
- Serves as Employee Review Board (ERB) Hearings Officer.
- Serves as working supervisor.
- Serves as Litigation Officer.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers at least three (3) years of professional work experience utilizing correctional methods, correctional operations, and correctional procedures.
- Prefers at least two (2) years of experience communicating and interacting with management, representatives of government and private industry, and the public.
- Prefers at least two (2) years of experience working with and maintaining confidential information.
- Prefers at least two (2) years of experience implementing an employee discipline process at a public or private organization.
- Prefers at least two (2) years of experience researching and interpreting bargaining unit contracts.
- Prefers at least two (2) years of experience managing high level administrative projects.
- Prefers at least two (2) years of experience researching policies and/or procedures.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- Requires incumbent to become a notary within the first four (4) months of being placed in the position and requires incumbent to maintain active Notary status once it’s obtained.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 7:00am-3:00pm; Saturday/Sunday off
Work Location: Illinois River Correctional Center - 1300 W Locust St, Canton, Illinois, 61520
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEi), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
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