What are the responsibilities and job description for the DOC Menard CC Unit Management Office Associate position at illinois?
Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Closing Date/Time: 11:59 pm, 04/16/2025
Salary: Anticipated Starting Salary is $4,003 a month. Full Range $4,003 - $5,357 a month.
Job Type: Salaried
Category: Full Time
County: Randolph
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 46028
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.
Essential Functions
- Serves as secretary to the Shift Supervisor.
- Keyboards complex charts, documents, forms, memoranda, and letters.
- Organizes and maintains complex filing systems for correspondence and security personnel.
- Serves as clerical support to the Administrative Major / Unit Manager.
- As a receptionist answers the phone.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires ability to keyboard accurately 45 words per minute.
Preferred Qualifications
- Prefers at least three (3) years of experience working as a secretary providing office support and assistance in a fast-paced private or public organization.
- Prefers at least three (3) years of experience composing complex and confidential correspondences and/or documents.
- Prefers at least three (3) years of experience organizing and maintaining a complex filing system.
- Prefers at least three (3) years of experience utilizing Microsoft Office Word, Excel, and Outlook, or similar software.
- Prefers at least one (1) year of working experience in a correctional setting.
- Prefers at least one (1) year of experience serving as a receptionist in an office setting that includes answering telephones and routing calls to appropriate entities, opening, sorting, and distributing mail, responding to inquiries in person and/or electronically, and ordering office supplies.
- Prefers the ability to multi-task.
- Prefers the ability to independently prioritize assignments.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by all vaccine and/or medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: See Below:
8:00 am - 4:00 pm, Monday through Friday
Work Location: Menard Correctional Center, 711 East Kaskaskia St, Menard, Illinois, 62259
Agency Contact: Shauna Smith, HRR
Email: Shauna.Smith@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:
For Benefit Information Click Here
Salary : $4,003 - $5,357
