What are the responsibilities and job description for the DOC Vandalia CC Security OFFICE ADMINISTRATOR II (Upward Mobility) position at illinois?
Job Requisition ID: 44112
Closing Date/Time: 11:59 pm, 01/28/2025
Agency: Department of Corrections
Class Title: OFFICE ADMINISTRATOR II - 29992
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary is $4,130 a month. Full Range $4,130 - $5,463 a month.
Job Type: Salaried
Category: Full Time
County: Fayette
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended
Posting Identification Number 44112
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is looking for a motivated organized individual with a background in
clerical to serve as an Office Administrator II for the security department at the Vandalia Correctional Center. The candidate will perform clerical functions such as keyboarding, filing, and compiling reports. The ideal candidate will be an excellent multitasker and confident in their organizational skills. we encourage all interested candidates to apply!
Essential Functions
- Serves as working supervisor.
- Acts as the Security department's records advisor.
- Directs and maintains a large record keeping system for department policy.
- Serves as backup for lock and key inventory.
- Performs specialized clerical functions involving the assistance with the Roster Management System.
- Directs the preparation of different lists, forms, and reports.
- Performs other duties as required or assigned which are reasonably withing the scope of those enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience OR two (2) years of independent business experience.
- Requires the ability to keyboard accurately at 30 words per minute.
- Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Prefers at least two (2) years of experience in office practices, procedures, and programs.
- Prefers at least two (2) years of work experience in the use of computer programs.
- Prefers at least one (1) year experience supervising other employees.
- Prefers at least two (2) years of experience directing and maintaining a large record keeping system.
- Prefers two (2) years of experience multitasking and prioritizing workload to meet deadlines.
- Prefers two (2) years of experience in record keeping and filing.
- Prefers at least two (2) years of experience operating commonly used manual and automated office equipment.
- Prefers at least one (1) year experience working in a correctional and/or similar like work environment.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: See Below:
7:00 am- 3:00 pm, Monday through Friday
Work Location: Vandalia Correctional Center, Vandalia - 1876 US Highway 51
Agency Contact: Shelly White, HRR
Email: Shelly.R.White@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:
For Benefit Information Click Here
Salary : $4,130 - $5,463
