What are the responsibilities and job description for the Events Coordinator -- GIES COLLEGE OF BUSINESS position at illinois?
Duties & Responsibilities
Program Planning and Support
• Assist with events hosted by the College through the Office of the Dean or the Office of Marketing and Communications including, but not limited to, Convocation (December and May), lunches and receptions, guest speakers, faculty investitures, and staff and faculty meetings.
• Support all aspects of each major event in coordination with the Associate Director of Special Events, Senior Events Coordinator, MarCom team, relevant College units, and planning committees.
• Assist in processing and tracking event expenditures through university system.
• Monitor Gies event email inboxes, responding to questions and escalating issues as needed.
• Coordinate with the Gies facilities team or event planners at event location on room reservations, setup details, and menus adhering to University purchasing timelines and regulations.
• Assist in processing and tracking registration details and attendee lists.
• Process entries and manage day to day coordination of the Gies event calendar.
• Serve as a contact for vendors, participants and committee members.
• Correspond with presenters, discussants, speakers, and attendees to answer questions about the event.
• Coordinate event staff and volunteers, including tracking name lists, email communications and responding to questions. o Assist with event communications including descriptions, invitations, web pages, promotion, and post-event resources.
o Ability to work occasional events that fall on weekends or evenings, such as Gies convocation.
Engagement
• Coordinate with the Associate Director of Special Events, Senior Events Coordinator and Project Manager to track status and execution of event planning items with project management tool.
• Coordinate with the Project Coordinator to select Gies-branded swag/gift items for program participants, when appropriate.
• Create and foster a community within Gies College of Business that is positive, inclusive, and consistent with the strategy and goals of the College.
• Maintain positive relationships with Gies students, faculty, staff and alumni.
• Represent Gies College of Business as part of campus event planners and at a variety of events.
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