What are the responsibilities and job description for the Human Resource Representative - Swanlund Human Resources position at illinois?
Duties & Responsibilities
Appointment & Employee Transactions
• Process Academic, Civil Service, Retire/Rehire, Academic Hourly, Graduate, Student, and Extra Help appointments, ensuring compliance with university policies.
• Assist departments in completing job descriptions and appointment forms for Academic Hourly and Extra Help positions.
• Execute and route Service in Excess forms for approval and payment processing.
• Direct apply Uni High lump sum transactions in the HR Front End. (Illinois Human Resources has delegated authority to Swanlund HR)
Onboarding & Offboarding Support
• Facilitate employee onboarding for new hires, ensuring all materials are up to date.
• Assist in the execution of exit strategies for departing employees.
• Complete Tracker I-9 verifications and re-verifications, ensuring compliance with federal guidelines.
Payroll & Timekeeping Management
• Review and approve the bi-weekly payroll process, including transfers and corrections through the PARIS HR system.
• Process and monitor payroll adjustments, ANAs, and labor redistributions for all employee groups.
• Troubleshoot timesheet entry and approval issues, assisting multiple units and collaborating with payroll and other campus departments.
Compliance & HR Administration
• Process background and misconduct check requests, ensuring timely follow-up.
• Work closely with International Student and Scholar Services (ISSS) to interpret and apply policies related to visa sponsorship (J-1, H-1, F-1 OPT, etc.) and green card processing.
• Monitor the Appointments App, verifying documentation and ensuring accurate classification and processing of appointments.
• Assist in tracking FMLA, PLFA, and other managed leave categories, escalating discrepancies for further review.
• Maintain and update department personnel files and ensure accurate record-keeping.
Employee Relations & Communication
• Address basic employee relations inquiries, escalating complex cases as needed.
• Assist in managing shared HR email inboxes, responding to employee and department inquiries.
• Keep units informed of leave policies, time reporting procedures, and payroll deadlines.
• Develop and maintain strong professional relationships with directors, staff, and university stakeholders.
• Other duties as assigned.
