HUMAN RESOURCES SPECIALIST

Position Overview

The Abraham Lincoln Presidential Library and Museum (ALPLM) is seeking a dynamic and dedicated HR Specialist to join our team! Under direct supervision of the Human Resources Director, this role manages all aspects of the staffing and hiring process for the Abraham Lincoln Presidential Library and Museum (ALPLM).  The ideal candidate will possess great interpersonal and communication skills, a strong ability to manage multiple priorities and a proven track record of effectively supporting HR functions such as recruiting, onboarding, timekeeping, and employee relations.  This role works closely with leadership to resolve HR issues, streamline processes and maintain compliance while fostering a productive workplace.  

We’re looking for a motivated professional who values confidentiality and discretion, excels in written and verbal communication, and is highly organized. If you are personable, adaptable, and thrive both independently and as part of a collaborative team, we encourage you to apply for this rewarding opportunity. Take the next step in your career and help us make a difference at one of the nation’s premier cultural institutions.

Essential Functions

• Under the general direction of the Director of Human Resources serves as the HR professional performing all aspects of the staffing and hiring process for the Abraham Lincoln Presidential Library and Museum (ALPLM)
• Under general direction from the Director of Human Resources, performs highly complex and specialized duties relating to agency payroll and timekeeping functions for the ALPLM
• Prepares, maintains, and stores a variety of HR records and files
• Prepares confidential reports, correspondence, memorandums, charts, graphs, etc. for management approval to address management and/or other requests
• Supports agency onboarding and offboarding
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college and two (2) years of professional human resources experience.

Specialized Skills

• Requires two (2) or more years of experience with State hiring processes.
• Requires two (2) or more years of experience with State timekeeping and payroll processes.
• Requires two (2) or more years of previous work experience with State of Illinois Personnel Code, Personnel Rules, Pay Plan, Collective Bargaining Contracts, Position Classification Plan, and guidelines derived therefrom.
• Requires two (2) or more years of experience articulating personnel information in descriptive terms to others not well-versed in the topic.
• Requires two (2) years of professional experience drafting correspondence and reports with grammatical correctness.
• Requires two (2) or more years of demonstrated ability to establish and maintain positive, effective, and professional working relationships.
• Requires three (3) or more years of professional experience in the use of and demonstrated proficiency in Microsoft Word, Outlook, and Excel.

Preferred Qualifications

• Prefers two (2) or more years of experience with State hiring processes.
• Prefers two (2) or more years of experience with State timekeeping and payroll processes.
• Prefers two (2) or more years of previous work experience with State of Illinois Personnel Code, Personnel Rules, Pay Plan, Collective Bargaining Contracts, Position Classification Plan, and guidelines derived therefrom.
• Prefers two (2) or more years of experience articulating personnel information in descriptive terms to others not well-versed in the topic.
• Prefers two (2) years of professional experience drafting correspondence and reports with grammatical correctness.
• Prefers two (2) or more years of demonstrated ability to establish and maintain positive, effective, and professional working relationships.
• Prefers three (3) or more years of professional experience in the use of and demonstrated proficiency in Microsoft Word, Outlook, and Excel.
• Prefers two (2) or more years of experience exercising discretion when handling sensitive and confidential information and maintaining a high ethical standard.
• Prefers two (2) years or more of demonstrated ability to work independently and be self-motivated to complete and maintain analytical and detailed reports.

Conditions of Employment

• Requires ability to pass a criminal background and work history check.
• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled and or last-minute overtime.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

BENEFITS - ALPLM Has You Covered!!

Abraham Lincoln Presidential Library and Museum (ALPLM), we are passionate about our mission to inspire civic engagement by exploring the rich and diverse history of Illinois and sharing the life and legacy of Abraham Lincoln with the world. We take pride in uncovering and sharing knowledge, preserving historical records, and employing innovative approaches to connect the lessons of the past with a vision for a brighter future.  As dedicated stewards of Illinois' history, we work tirelessly to build, preserve, and make accessible a growing archive for today’s curious minds and future generations. With pristine facilities, a vibrant and creative environment, and a team of skilled professionals from diverse backgrounds, the ALPLM is a beacon of inspiration, discovery, and learning. Join us in our mission to honor the past and shape the future!

As a State of Illinois employee, you will receive a robust benefits package that includes the following:

* A Pension Program

* Competitive Group Insurance Benefits including Health, Life, Dental and Vision insurance

* 12 Paid Sick Days annually (Sick days carry over from year to year)

* 13 paid holidays annually - 14 on even numbered years

* 12 weeks paid maternity / paternity leave

* Deferred Compensation Program  - A Supplemental retirement plan

* 5% Salary Differential for Bilingual Positions

* Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP) and more

For more information about our benefits please follow this link https//www2.illinois.gov/coms/benefits/pages/default.aspx