What are the responsibilities and job description for the Office Support Assistant - University of Illinois Extension position at illinois?
Duties & Responsibilities
Maintain 4-H youth files. Data entry for 4-H county enrollment and fair program for Saline, Pope-Hardin, and Gallatin Counties.
Serves as receptionist for the office, receives visitors and answers telephone, refers inquiries to appropriate person(s) or responds to calls for actual information.
Provides clerical and secretarial support to the County Extension Director, Extension 4-H Program Coordinators, and other employees within the unit.
Comply with Affirmative Action/Equal Opportunity policies and procedures in all aspects of Extension work; assists Unit staff with collection for Affirmative Action, Gender, and Targeted reports, and programming under the University of Illinois guidelines.
Copy newspaper articles and news releases and maintain files.
Back up Office Support Specialist in retrieving departmental mail. Open, date stamp, sort and disseminate to appropriate staff, providing any additional information and/or materials required and with answering the phone and assisting walks-ins.
Assists Office Support Specialist with end-of-year 4-H reporting and IRS tax filings for 4-H clubs by providing necessary reports from 4-H systems and other reports.
Prepares routine correspondence, program materials, newsletters, and other promotional materials including duplicating, collating, and preparing mass mailings.
Accurate and timely submission of all required reporting and prepares bank deposits for the In/Out Account at times for the Office Support Specialist.
Prepares expense reports in Chrome River.
Orders 4-H supplies as necessary and general office supplies for Saline County such as paper towels and other household supplies.
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