What are the responsibilities and job description for the Office Support Assistant - University of Illinois Extension position at illinois?
Duties & Responsibilities
General Office Duties
Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
Maintain all county mailing and email lists.
• Assist volunteer groups with clerical needs as directed by staff.
Fiscal
Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
Replenish funds in postage meter and manage postal systems.
Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
Misc
• Other duties as assigned.
• Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.
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