Office Support Specialist - Industrial & Enterprise Systems Engineering

Duties & Responsibilities

• Faculty Support –
  • Receives and prioritizes incoming work from and provides assistance to faculty; composes letters, memos, reports, forms, charts, or other documents from oral instructions or notes; copies and assembles materials, packets, etc. to meet frequent immediate and/or short-term needs.
  • Provide non-technical/editorial support of manuscripts, research proposals, technical reports and technical journal articles. Compose letters/documents as directed by faculty on their behalf or for their signature.
  • Reviews outgoing materials for completeness, attachments, dates, and signatures. Composes general correspondence and written material; review and edit documents for appropriate spelling, punctuation, syntax and format.
  • Manages complex calendars, arranges for meetings, appointments and travel arrangements. When necessary, make/change meetings as necessary. Obtain needed information for meetings as needed and advise/remind of details. Assists in coordinating faculty or departmental events, including conferences, seminars, and colloquia.
  • Assist with scientific journal or conference editorial responsibilities when necessary.
  • Assists faculty with website maintenance. Keeps website current, determines sources of and compiles information for updates and input.
• Area Support –
  • Event coordination and support
  • Assist with Engineer in Residence (EIR) class logistics.
  • Retrieve, update and manage records in the TED system.
  • Assist with alumni and corporate acknowledgements.
  • Communication and content creation including but not limited to newsletters, webpages, forms, surveys, email announcements, and promotional materials
• Travel and Purchasing
  • Support Travel related purchases through Travel request via portal, T-card pre-travel or post travel purchases, reconciling Chrome River Expense reports (with receipts). This includes travel logistics, appointments, transportation, meal and lodging.
  • Support purchasing through portal requests, or purchase orders from online websites using the University P-card. When using P-card, will require reconciling with Chrome River (with receipts). These purchases can include non-material purchases such as memberships to annual society.
  • Order office supplies and materials as needed
• ISE Office Support
  • Assist in supporting ISE department needs.
  • Assist in supporting Department head and department-wide events as needed.
  • Faculty and Student support
  • Attend meetings as required
  • Other related duties as required to support the mission of the department