What are the responsibilities and job description for the REPORT SPECIALIST/SECRETARY: OFFICE COORDINATOR-OPTION 4 position at illinois?
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Agency : Department of Children and Family Services
Closing Date/Time: 01/02/2024
Salary: $3,610.00 - $4,918.00 Anticipated Starting Salary $3,610.00/Month
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number #155970
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Report Specialist/Secretary. Under direction, this position will prepare complex reports which track youth in care and youth and families involved with DCFS and purchase of service (POS) agencies within the various programs in the Division of Clinical Practice. The position will maintain databases designed to serve as a management tool for organizing and utilizing key information regarding the needs of DCFS youth in care and youth and families served by DCFS and POS agencies. The position will also conduct special projects and studies utilizing various data and will serve as secretary. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilities
- Serves as Report Specialist/Secretary.
- Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures, exercising judgment in conducting involved searches by accessing various sources of information.
- Serves as secretary
- Utilizing the ability to integrate applications and prepare comprehensive reports, data tables, charts, and graphs, develops weekly, monthly, and ad-hoc type reports for the Deputy Director or other Executive Staff.
- Provides general clerical support for the Deputy Director as assigned
- Serves as timekeeper
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience.
Conditions of Employment
- Requires ability to pass a background check.
Work Hours: Monday-Friday 8:30AM-5:00PM
Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310
Supervisor: Mamie Powell-Robinson
Agency Contact:
Name: Janet Potts
Email: janet.potts@illinois.gov
Job Family: Office & Administrative Support; Social Services
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
