What are the responsibilities and job description for the Staff Assistant position at illinois?
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Agency: Department of Children and Family Services
Title: Administrative Assistant I
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Closing Date/Time: 04/11/2025
Salary: Anticipated Starting Salary $5423/Month - Full Salary Range $5,423-$7,721/Month
Job Type:
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.
Posting Identification Number 136985
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Central Office of Licensing Associate Deputy. Under general direction, this position will provide input to the Associate Deputy concerning statewide monitoring of the Central Office of Licensing processes and develop strategies to effectively fulfill Agency objectives. The position will also conduct research and carry out special assignments. Additionally, the position will confer with the Associate Deputy and finalize the licensing processes by preparing and composing letters to be signed by the Associate Deputy.
This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Essential Functions
- Serves as Staff Assistant to the Associate Deputy Director
- Confers with the Associate Deputy and finalizes division processes by preparing and composing letters to be signed by the Associate Deputy Director
- Develops and monitors reports that support program accountability of the division
- Serves as timekeeper
- Develops monthly reports and coordinates the compilation and preparation of other special reports for the Central Office of Licensing
- Serves as liaison with Departmental divisions, as well as other agencies and organizations
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program.
Preferred Qualifications
- 2 years of experience utilizing the Child Care Act in a public or business organization
- 2 years of experience utilizing background check databases and systems in a public or business organization
- 2 years of experience serving as an administrative assistant in a public or business organization
- 2 years of professional experience serving in a liaison capacity for a public or business organization
- 2 years of experience serving as a representative of one’s supervisor in meetings, conferences, etc.
- 2 years of professional experience conducting research and carrying out special assignments requiring the development or interpretation of programs and procedures in a public or business organization
Condition of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday 8:30 am to 5:00 pm
Work Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701-1222
Supervisor: Carla Holmes
Agency Contact:
Name: Destiny Wright
Email: destiny.wright@illinois.gov (For Questions Only)
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $5,423 - $7,721
