What are the responsibilities and job description for the Administrative Assistant position at Illumination Foundation?
“Every person deserves compassion, dignity, and the safety of a place to call home.”
Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13 facilities with 22 micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.
Job Description
The Administrative Assistant position is responsible for assisting the Illumination Foundation corporate team in all administrative tasks. You will work side by side with the CEO's Executive Assistant to complete all required responsibilities. This position is required to be onsite at our corporate office in Santa Ana from 8am - 5pm, Monday - Friday.
The pay range for this position is $22.00 - $25.00, depending on experience.
Responsibilities
- Coordinate day-to-day operations run effectively in a fast paced corporate environment
- Complete a broad variety of administrative tasks including managing an extremely active calendar of appointments and completing expense reports
- Play a vital role in ensuring the smooth operation of our office
- Managing and organizing documentation including contracts and invoices
- Assist with the preparation and distribution of reports and presentations
- Handling office supply management and food ordering/deliveries as needed
- Coordinate projects and events as assigned.
- Schedules executive conference rooms, maintains conference room & equipment
- Project/Committee involvement as needed.
- Compose and prepare correspondence that is sometimes confidential
- Successfully complete critical aspects of deliverables with a hands- on approach, including drafting acknowledgement letters, personal correspondence, and other tasks effectively and timely.
- Prioritize conflicting needs and handle matters expeditiously as needed.
- High level collaboration with Executive Assistant to CEO
- You may be asked to work occasionally during an evening for committee support or Saturday for community events.
Qualifications
- Proven experience as an Administrative Assistant or similar role 3-5 yrs
- Advanced knowledge in Microsoft Office Suite and Google Workspace
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to handle confidential and sensitive information with professionalism
- Motivated and detail-oriented individual with a passion for administrative work
Benefits
- Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
- Dental and Vision Insurance
- Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
- Employee Assistance Program
- Professional Development Reimbursement
- 401K with Company Matching
- 10 days vacation PTO/year
- 6 days sick PTO/year
- 10 days holiday PTO/year
- Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans
Salary : $22 - $25
