What are the responsibilities and job description for the Administrative Assistant to Multiple Departmentspecialist position at ILS Legacy Group?
Job Title: Administrative Assistant to Multiple Departments
Company Description:
ILS is a growing real estate investment company specializing in commercial and residential properties across multiple states. Our mission is to drive exceptional value and growth through strategic property management, development, and investment. As we expand, we are looking for a proactive, detail-oriented Administrative Assistant to join our team. If you thrive in a dynamic environment, enjoy tackling new challenges, and excel at supporting various departments, we want to hear from you!
Job Summary:
We are seeking a highly organized and adaptable Administrative Assistant to provide support across multiple departments. This role involves a variety of administrative tasks, including document management, data entry, mail distribution, office coordination, and vendor scheduling.
Key Responsibilities:
- Scan, file, and maintain both physical and electronic records.
- Manage mass mailings and FedEx document shipments.
- Distribute information to relevant parties promptly.
- Coordinate office events and personnel scheduling.
- Answer phones and provide excellent customer service.
- Schedule and source vendors; enter and track maintenance requests.
- Process invoices, estimates, and follow up with tenants, borrowers, and third-party providers.
- Maintain office supply inventory and reorder as needed.
- Assist in preparing reports, presentations, and correspondence.
- Handle confidential documents with discretion.
- Perform general office duties, such as copying, scanning, and organizing files.
Who You Are
- Highly organized with exceptional attention to detail.
- Skilled at multitasking and prioritizing tasks efficiently.
- Experienced in document management and record-keeping.
- Adept at managing mailings and shipments.
- Eager to learn new skills and take on diverse responsibilities.
- A strong communicator with the ability to coordinate with multiple stakeholders.
- Proficient in Microsoft Office Suite and comfortable with technology.
Schedule:
Monday to Friday
Full-Time
Salary:
$17/hour Benefits
Full-Time Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Paid time off
- Paid holidays
- …and more
Why Join Us?
- A collaborative and supportive work environment.
- Opportunities for professional growth and skill development.
- Competitive salary and benefits package.
Ability to commute/relocate:
Houston, TX 77084: Reliably commute or planning to relocate before starting work (Required)
Salary : $17
