ILSC Academics Manager, Residential Juniors Program at UBC

ROLE: Academics Manager, Residential Juniors Program at UBC

REPORTS TO: Centre Director, Residential Juniors Program at UBC

DURATION OF PROGRAM: 6 weeks, June 29, 2025, to August 10, 2025

Start Date: April 21, 2025 (part-time to start)

The Academics Manager is responsible for assisting in the successful delivery of the academic component of the ILSC Residential Juniors program to ensure students are placed in appropriate classes, that teachers have required materials, and that curriculum and lessons are interesting and engaging throughout the program to the maximum benefit of students.  

This is a key management position and is a combination of an administrative and supervisory role. This is a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular. The Academics Manager is required to live on-site at the residence. Accommodation and meals are included during this summer post.  

The schedule timeline and hourly requirements are as follows: 

      Full time work begins on May 19, 2025.

• Full time hours on-site at UBC will begin on June 29, 2025, until August 10, 2025.
• Pre-program staff training at UBC will take place from June 23, 2025, to June 27, 2025.
• Your weekly work schedule will consist of six consecutive days of work, followed by one full day off per week
• Remuneration is $1,050.00/week.

Duties and Responsibilities 

The job duties of this position include, but are not limited to: 

Program Set-up and Closure 

• In collaboration with the Centre Director, participate in the interviewing and hiring of the teachers for the Juniors summer program at UBC 
• Assist in the setting up of the academic program in advance of students’ arrival and assigning duties to teachers as required 
• Unpack and pack academic resources and materials at the beginning and end of the program and monitor usage, reporting any missing or damaged materials to the Centre Director  

• Lead academic meetings at the pre-program training and staff orientation, and each morning during the program 
• Lead and coordinate teacher/classroom assignment 
• Welcome the students on the first Sunday of their arrival, coordinating student orientation, providing a tour of the residence and classrooms, allocation of and room check-ins, banking needs, calls home and initial “getting to know you” activities 
• Assist in induction of students and group leaders into the program 
• Check that classrooms are in good order and equipped with necessary facilities  

• Review student placement tests and assign students to classrooms based on age and level 
• Coordinate teacher’s classroom schedules and curriculum resources 

Academic Program 

• Welcome students on the first Monday of each student’s first week, explaining the academic program and expectations and allocating students to groups based on their age and placement test results 

• Create appropriate level/number of classes and assign teachers accordingly based on the 1:18 ratio 
• Advise and support teachers in the delivery of lessons and conduct weekly on-site training and professional development sessions 
• Provide teachers supplementary curriculum materials for excursion lessons and project work 
• Observe teachers and provide feedback on performance 
• Ensure the prompt completion of student report forms, certificates, and other academic documentation 

• Replace teachers as required during their assigned teaching hours if another replacement teacher is unavailable or in the case of an emergency  
• Take overall responsibility when the Centre Director is off site 
• In collaboration with the Centre Director and Activities Manager, take responsibility for the maintenance and care of the school building e.g., locking up, lights off, general tidiness, etc. 
• Supervise homework sessions as required 
• Assist the Activities Manager and staff with the activities program as required 

• Collaborate and support the Centre Director, the Activities Manager and Juniors program staff as required 

Staff 

• In collaboration with the Activities Manager, support the Centre Director in leading the pre-program staff orientation, ensuring that all team members have a clear understanding of the Juniors summer program, their roles, and responsibilities, and that all staffing schedules have been clearly outlined and shared with staff 
• In collaboration with the Activities Manager, support the Centre Director in monitoring staff working hours and periods of rest and creating staffing schedules 

Students 

• Co-ordinate with the Centre Director and Juniors program staff on arrival and departure duties to ensure the safe arrival/departure of all students 
• Manage student and staff welfare and disciplinary issues during the program including student illness and employment issues 
• Monitor and track student attendance during morning assembly, lunchtime and in the evenings, ensuring that homework and lesson times are respected 

• Monitor student performance and satisfaction through student reports, evaluations, classroom records, weekly progress checks, end-of-program questionnaires etc. 

Other: 

• Participate in weekly meetings with the Centre Director, Activities Manager and Director of Junior Programs 
• Welcome visitors to the program as required (e.g., third party agents, colleagues from ILSC, language agencies, accrediting inspectors etc.) 

• Assist with staff evaluations at the end of the program 

Skills and Attributes 

Essential 

• Graduate or Undergraduate in Education or TESL related field/DELTA 
• Experience managing a team 
• Experience of working with children and teenagers 
• Familiarity with ESL materials and curriculum development 
• At least 2 years’ experience teaching ESL 

• Strong organizational and communication skills 

Additional Requirements of the Job 

• Criminal Record Police Check  
• Medical records and immunization reports may be required                      

Contact Information  

While we thank all applicants for their interest, only applicants who are selected for an interview will be contacted. 

About ILSC

A world leader in language education & vocational training, ILSC Education Group, which opened its first language school in Vancouver, Canada in 1991 and Greystone College in 2002, offers life-changing educational experiences in Canada, Australia, and India, some of the world’s most attractive and popular English-speaking work and study destinations. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training and has grown to include 8 incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; New Delhi, India; and Brisbane, Sydney, Melbourne, and Adelaide, Australia. 

In early 2022, ILSC Education Group joined forces with ELS Education Services, bringing together over 100 years of combined experience delivering life-changing learning experiences to international students. Since 1961, when ELS Educational Services opened its first school in Washington DC, ELS has developed a global reputation for delivering top-quality English language programs. ELS now has the most extensive network of on-campus English language programs and University partners, across the USA.   

Our mission is to provide our global community with transformative learning, living and work experiences by offering the finest language, career, and higher education programs. 

Our Core Values  

PASSION: To enrich and transform people’s lives  

INNOVATION: To evolve through creativity and diversity.  

RESPECT: To treat everyone with compassion and dignity.  

COLLABORATION: To build community and achieve more together  

INTEGRITY: To act responsibly and ethically in everything we do 

Salary : $1,050