Demo

Office Administrator

Imaginate Your Space
Worcester, MA Full Time
POSTED ON 3/25/2025
AVAILABLE BEFORE 5/13/2025

Job Title: Team Assistant

Overview:

We’re looking for a motivated and tech-savvy Team Assistant to join our dynamic team. If you're someone who thrives in a fast-paced environment, is comfortable with various administrative tasks, and is always ready to lend a helping hand, we want to hear from you. You’ll play a key role in supporting our team’s day-to-day operations, ensuring everything runs smoothly, and helping to keep us organized and efficient.

Key Responsibilities:

  • Administrative Support: Handle various administrative duties such as taking detailed notes in meetings, assisting with data entry, and managing employee and contractor hours on a weekly basis.
  • Travel & Logistics: Book hotels and make travel arrangements, ensuring everything is seamless and cost-effective.
  • Data Organization: Assist with data management across multiple platforms, including uploading information to Shopify, updating spreadsheets, and organizing files.
  • Communication: Comfortable communicating with internal team members and external partners, with a positive, can-do attitude. No phone anxiety—you're able to handle phone calls and emails professionally.
  • Proactive Problem Solving: You are a self-starter, a "Yes" person who takes initiative and can handle tasks with minimal supervision. You’ll anticipate needs and be resourceful in getting things done without constant direction.
  • Attention to Detail: Strong organizational skills and a keen eye for detail, especially when it comes to data entry and checking for spelling and accuracy.
  • Team Player: You’ll work closely with our team and have a flexible, collaborative attitude to get the job done. You're comfortable jumping in wherever needed to help out.

Qualities & Skills:

  • Tech-savvy with experience using tools like Microsoft, and Dropbox.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills with a high level of attention to detail.
  • A positive, "glass half full" attitude, and an ability to stay upbeat under pressure.
  • Self-motivated, independent, and proactive with the ability to prioritize tasks.
  • A true A team player, always willing to assist and support colleagues.
  • Comfortable talking on the phone and interacting with others professionally.
  • Strong initiative to get things done and take ownership of projects.

Experience & Qualifications:

  • Previous experience in administrative roles or similar positions is preferred.
  • Comfortable working with Microsoft Office Suite and other software tools.
  • Ability to multitask and stay organized in a busy environment.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $55,000 - $65,000

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