Administrative Support Specialist

Job Description

Job Description

Company Overview :

At Imagine Unlimited, we are more than just a healthcare construction companywe are innovators, problem-solvers, and builders of the future. With a passion for creating groundbreaking spaces, we take pride in delivering high-quality, sustainable, and forward-thinking construction solutions. As we expand and grow our operation we are seeking a detail-oriented and versatile Administrative Support Specialist to join our team and contribute to various departments, including HR, IT, Accounting, and Warehouse Inventory Management.

Position Summary :

As an Administrative Support Specialist , you will play a key role in ensuring smooth operations across multiple departments by providing essential administrative assistance. You will support Human Resources, Information Technology, Accounting, and Office HQ Warehouse Inventory Management, working closely with teams to maintain organizational efficiency.

Key Responsibilities :

Human Resources Support :

• Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating new hire paperwork.
• Maintain employee records, assist with onboarding, and help with benefits administration.
• Assist with training and development scheduling and employee engagement activities.

Information Technology Support :

• Provide administrative support for IT projects, including managing hardware / software inventory and assisting with troubleshooting basic tech issues.
• Coordinate IT requests, ensuring timely communication and resolution of support tickets.
• Maintain records of technology purchases and upgrades.

Accounting Support :

• Assist with data entry and filing for accounts payable and receivable processes.
• Support the preparation of financial reports by compiling necessary data.
• Help with invoice processing and tracking payments.

Office HQ Warehouse Inventory Management :

• Monitor and maintain inventory levels of office supplies, equipment, and warehouse materials.
• Assist with inventory audits and ensure proper documentation of stock movements.
• Help coordinate the ordering and distribution of office supplies and equipment to various departments.
• Support the warehouse team with inventory organization and storage practices

Required Qualifications :

• High school diploma or equivalent; Associates or Bachelors degree preferred.
• 2 years of administrative support experience in a multi-functional environment.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and general office technology.
• Ability to work collaboratively across teams while maintaining attention to detail.
• Strong problem-solving skills and a proactive attitude.

Preferred Qualifications :

• Experience in HR, IT, Accounting, or Warehouse Operations is a plus.
• Familiarity with HRIS (Human Resource Information Systems), ERP systems, and basic accounting software

Why Join Us?

• Competitive salary and comprehensive benefits package, including health and dental insurance, 401(k), and paid time off.
• We are committed to the professional development of our employees, offering opportunities for advancement and continued learning working along top talent and management.
• Be part of a dynamic, supportive team that values innovation, creativity, and collaboration. Work hard, play hard.
• Work on cutting-edge projects that push the boundaries of whats possible in construction.

Company Fit at Imagine Unlimited :

At Imagine, we foster leadership, comradery, and encourage employees to overachieve. We believe in driving positive results and continuous improvement through creative collaboration. Nobody is above the team at Imagine and everyone must take pride in helping their teammates deliver quality outcomes for our stakeholders in the Healthcare vertical. At Imagine, we have a passion for producing creative solutions to complex challenges that are pervasive in the renovation of spaces surrounding patient-based technologies. Every employee is held accountable for the expectations set forth by a culture based on the principle of meritocracy, not mediocrity. We expect a lot of each Imagine employee and we believe in rewarding that expectation accordingly. We like a challenge here at Imagine, do you?