Billing Coordinator

Job Title: Procurement and Billing Coordinator (Data Entry Focus)

Location: Farmington, CT 06032 (Hybrid/ Onsite Preferred)

Employment Type: Contract (1-2 Months, Potential for Extension)

Position Overview

We are seeking a technically savvy data entry professional to support a critical data migration project involving the loading of 5,000 sales orders into Dynamics 365 (D365). This role is ideal for someone who thrives in high-volume, fast-paced environments and excels at repetitive tasks with precision. While prior ERP/SAP experience is a plus, we prioritize talent, adaptability, and efficiency over years of experience.

Key Responsibilities

• Accurately enter and manage 5,000 sales orders into D365/SAP, focusing on repetitive tasks (e.g., ordering identical parts, updating Door IDs/warranty data).
• Issue Purchase Orders (POs) and Stock Transfer Orders (STOs) for installation/service materials.
• Collaborate with internal teams to resolve material issues (Class I/II) and communicate updates to stakeholders.
• Verify job completion per company/Sarbanes Oxley policies and adjust inventory/SAP records as needed.
• Bill completed jobs in SAP, attach required documentation (JCS/photos), and resolve billing discrepancies.
• Participate in daily/weekly operational calls and maintain clear communication with remote teams.
• Meet strict metrics for speed, accuracy, and volume in a deadline-driven environment.

Must-Have Qualifications

• High School Diploma or Equivalent (required); bachelor’s degree or coordinator experience in construction/industrial settings preferred.
• Proven Data Entry Expertise: Experience with high-volume, repetitive tasks and exceptional attention to detail.
• Technical Proficiency: Advanced Excel (VLOOKUP, pivot tables), Outlook, and ability to navigate ERP platforms.
• SAP Experience: Strongly preferred (data entry, billing modules, or similar workflows).
• Detail-Oriented: Ability to manage multiple tasks under tight deadlines.
• Flexibility: Willingness to work nights/weekends if needed and adapt to hybrid/remote schedules.

Preferred Qualifications

• Exposure to Dynamics 365 (D365) or similar ERP systems.
• Experience in procurement, billing, or inventory management.
• Knowledge of Sarbanes Oxley compliance or construction/industrial workflows.