Purchasing Agent

JOB TITLE: Purchasing Agent

REPORTS TO: Director of Procurement

Purchasing Agent Job Responsibilities:

Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.

Purchasing Agent Job Duties:

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Forwards available inventory items by verifying stock; scheduling delivery.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes purchasing and organization mission by completing related results as needed.

Purchasing Agent Skills and Qualifications:

Supply Management, Tracking Budget Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Manufacturing Methods and Procedures, Manufacturing Quality, Cost Accounting, Control Engineering

Competencies: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Problem solving?the individual identifies and resolves problems in a timely manner
• Customer service?the individual manages difficult internal and external customer situations, responds promptly to customer needs, responds to requests for service and assistance and meets commitments.
• Planning/organizing?the individual prioritizes and plans work activities and uses time efficiently.
• Quality control?the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Quantity?meets productivity standards and completes work in a timely manner.
• Adaptability?the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability?the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security?the individual observes safety and security procedures and uses equipment and materials properly.

Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Required Education: High School/GED - Familiar with standard concepts, practices, and procedures within the particular field.

Supervisory Responsibilities: None

Working Conditions: Most work performed in an office environment. May be required to climb stairs.