What are the responsibilities and job description for the Receptionist position at Immediate Workforce, Inc?
Job Title: Receptionist / Administrative Assistant
Location: Norwalk, CA
Schedule: Monday – Friday, 8:00 AM to 4:30 PM
Pay: $16.50 - $18.00 per hour (DOE)
Job Summary:
We are seeking a reliable and professional Receptionist / Administrative Assistant to manage our front desk and provide administrative support across the organization. We are a family owned importer of quality ethnic dry goods, canned foods, and supplies. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This role is essential for maintaining a positive first impression for our visitors and ensuring smooth daily operations.
Key Responsibilities:
Front Desk Management:
- Greet and direct visitors promptly and courteously.
- Manage the front desk area to ensure a clean and professional appearanc
- Phone Management:
- Answer and screen incoming calls efficiently.
- Direct calls to appropriate departments and take accurate messages when necessary.
- Maintain proper phone etiquette at all times.
Administrative Support:
- Assist all departments with miscellaneous tasks and administrative duties as needed.
- Data Entry for the Sales and Purchasing team
- Working with the warehouse on customers deliveries and vendor orders pickups
- Performing other task when needed
- Prepare and distribute correspondence
- Handle incoming and outgoing mail and packages.
- Schedule appointments and manage calendars for staff when required.
- Use Microsoft Office Suite (Word, Excel, Outlook) proficiently.
- Manage email communications and respond promptly to inquiries.
- Ensure compliance with office policies and procedures.
- Perform other tasks as assigned by management.
Qualifications:
- High school diploma or equivalent required; associate degree preferred.
- Proven experience as a receptionist, administrative assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks efficiently.
- Professional appearance and demeanor.
- Reliable, punctual, and able to work independently.
Job Types: Full-time, Temp-to-hire
Pay: $16.50 - $18.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Work Location: In person
Salary : $17 - $18