Records Management Officer (O-5 Billet) Non-Supervisory

This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of the Deputy Assistant Director of Administration, Health Information and Technology Unit. The incumbent reports directly to the Records Management Office Supervisory Lead. This is a non-supervisory position.

This position is only open to USPHS officers and Call to Active Duty (CAD) candidates.

Qualifications:

PHYSICAL DEMANDS:

1. Sitting and/or standing for extended periods of time (6-8 hours).
2. Performing repeated bending motion.
3. Average manual dexterity for computer operation.
4. Phone use for extended periods of time.

Responsibilities:

DUTIES AND RESPONSIBILITIES:

1. Provides expertise in management of patient health information and medical records, support administrative functions within the electronic health record (EHR) for medical records, and uses classification systems and medical terminologies.
2. Collaborates with the Office of Principal Legal Advisor (OPLA) on release of patient health records and to support their workload for legal cases.
3. Collaborates with the ICE Forms Management team for official forms creation, approval, and branding.
4. Collaborates with ICE Records and Information Management Unit (RIMU) on records management issues.
5. Collaborates with ICE Office of Information Governance and Privacy on privacy and Freedom of Information Act (FOIA) issues.
6. Provides expertise in record archiving processes, retention schedules, and record destruction practices.
7. Applies comprehensive knowledge of medical, administrative, ethical and legal requirement standards related to health information, and the privacy of protected staff and patient information.
8. Participates in administrative committees, and revises policies and procedures related to medical records., records management, and forms management.
9. Coordinates trainings for all field Medical Records Technicians (MRTs) to ensure proper dissemination of medical information regarding medical records, FOIA activities, and Privacy Act release of health and other records.
10. Provides guidance to health services administrators and their MRTs in their local planning and implementation of programs to achieve and maintain compliance with Federal regulations, DHS, state/local regulations, and IHSC policies and procedures as they affect the communication of medical information.
11. Serves as alternate IHSC Records Liaison Officer with ICE RIMU for all retention activities. Oversees the archiving processes of all records for IHSC; ICE Privacy for FOIA and Privacy Act requests, Privacy Threshold and Privacy Impact Assessments, ICE OPLA Advisor for legal issues, and point of contact for all health record requests.
12. Responsible for reviewing of medical record requests including FOIA, Privacy Act, and litigation requests.
13. Collaborates with IHSC Taskings program on complex records requests whether for medical, dental, mental health or other IHSC records.
14. Responsible for assisting staff in forms creation, development, revisions, ICE branding, centralized location of forms, and retirement of forms.
15. Travel maybe required up to 15%.
16. Responsible for creating, revising and/or reviewing policies and procedures to include but not limited to IHSC Operations Memorandums, Directives, and Standard Operation Procedures.
17. Other duties as assigned.