Financial Program Assistant

The Immigration Project (serving Central and Southern Illinois) is looking for a detail-oriented Financial Program Assistant who can also take on Office Manager responsibilities to support our financial operations and ensure a smooth office environment.

Position: Financial Program Assistant

Agency: The Immigration Project

Location: Champaign, IL - some remote work authorized

Date Posted: October 2024, Application Open Until Position Filled

Job Type: Administrative Position

Schedule: $18.00/ hr - $22/hr dependent on experience

Practice Areas: Immigration and Refugee

Agency Information:

The Immigration Project is a dynamic immigration legal aid organization located in Normal, Illinois, with satellite offices in Champaign, Illinois and Springfield, Illinois. The agency is the largest non-profit immigration legal services located in downstate Illinois with immigration attorneys on staff and serves clients in 86 counties across central and southern Illinois. We understand the importance of immigration for our communities and believe in equal access to fairness and justice. Our goal is to advocate with, not for, our clients and walk alongside them through the legal process as they make the best decisions for their lives. The Immigration Project not only supports those they serve, but the team by promoting a healthy work-life balance as evidenced by our generous paid time off policies, flexible hours to account for travel in a given work week, and a hybrid work style when applicable.

Position Summary:

We are seeking a highly organized and detail-oriented Financial Program Assistant to support the Financial Director at The Immigration Project, a leading legal aid organization dedicated to providing legal services to underserved, immigrant communities. As a Financial Assistant with Office Manager duties, you will play a crucial role in managing financial records, assisting with budgeting and reporting, and ensuring the office runs efficiently. You will work closely with our administrative team while also overseeing administrative tasks to support our staff and enhance productivity.

Key Responsibilities:

Financial Assistance:

• Prepare and maintain financial reports, budgets, and forecasts.
• Assist with accounts payable and receivable functions.
• Reconcile bank statements and monitor cash flow.
• Support the preparation of financial statements and audits.
• Help manage payroll and employee expense reimbursements.

Office Management:

• Oversee daily office operations and maintain a positive work environment.
• Manage office supplies and equipment, ensuring everything is well-stocked and functioning.
• Coordinate office events and meetings, including logistics and scheduling.
• Act as the point of contact for facility management and vendors.
• Implement and maintain office policies and procedures.

Qualifications:

• High School Diploma (Required), Bachelor’s degree in Business Administration,Finance, or a related field (Preferred).
• Proven experience as a financial assistant, accounting role, or other relevant administrative support experiences preferably within a legal or non-profit environment (Preferred).
• Ability to Speak Fluent Spanish, strongly preferred.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with legal terminology and processes.
• Strong written and verbal communication skills.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• High level of accuracy and attention to detail in all tasks and documentation.
• Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a cooperative, friendly, and helpful attitude with clients and co-workers.
• Understand that the responsibilities of this position may fluctuate according to the needs of the clients we serve and the funding sources available.

Why Join Us?

• Comprehensive Benefits Package: Enjoy health, dental, and vision insurance to keep you and your family healthy.
• Paid Time Off: Benefit from generous PTO, including vacation days, sick leave, and paid holidays for a balanced work-life.
• Professional Development: Access training programs and workshops to enhance your skills and advance your career.
• Flexible Work Environment: Experience a supportive culture that values work-life balance, including options for remote work.
• Team-Building Activities: Participate in regular team events and social gatherings to foster a strong community within the workplace.

Salary: $18.00/ hr - $22/hr dependent on experience

The Immigration Project is an equal opportunity employer and is committed to fostering an inclusive and diverse work environment. We encourage individuals from all backgrounds to apply.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 39 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Champaign, IL 61820 (Required)

Ability to Relocate:

• Champaign, IL 61820: Relocate before starting work (Required)

Work Location: Hybrid remote in Champaign, IL 61820

Salary : $18 - $22