What are the responsibilities and job description for the Sales Support Specialist position at Impact Property Solutions?
Since opening our doors in 1988, Impact Property Solutions has served thousands of multifamily properties for over 30 years. Today, management companies and property managers trust our outstanding customer service and quick installation every time they need new flooring installed. Impact Property Solutions has built our business around superior customer service, quality workmanship, and same-day or next-day response time. This means we provide the right flooring, at the right time.
Come be a part of our amazing team of professionals, and build a career in a fast paced, rewarding industry!
Impact Property Solutions is searching for an Sales Support Specialist to ensure customer orders are entered in a timely manner. This role must ensure order accuracy, inventory assignment, desired scheduling, customer account maintenance, and speed of material staging. The position also requires excellent data entry skills and problem solving and conflict - resolution skills.
Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Answers incoming calls from internal and external customers in a professional, courteous manner.
- Responds to caller's general information requests and/or inquiries.
- Takes accurate customer orders and follow through necessary process.
- Processes installation and repair orders in an accurate and timely manner.
- Enters customer information for new and existing is accurate and complete.
- Provides timely response to request for information including returning all calls as quickly as possible.
- Resolves or escalates customer issues, received via phone or email.
- Assists with customer invoice discrepancy resolution and helps maintain accounts receivable balances within expectations.
- Creates customer related warranty claims and makes updates to orders in the system
- Assists with various office and administrative tasks as requested by supervisor
Competencies
- Excellent interpersonal and communication skills.
- High emotional IQ, empathy and drive to provide excellent service
- Excellent email and phone etiquette.
- MS office (MS word and excel) and PC fluency required
- Ability to work effectively with cross-functional departments
- Strong time management skills and ability to multi-task and prioritize work.
- Great attention to detail and problem-solving skills.
- Maintains adequate job knowledge.
