What are the responsibilities and job description for the Operations Coordinator position at Impact Services Corporation?
Job Details
Description
Position Overview:
Reporting to the COO, the Operations Coordinator is responsible for managing business logistics, ensuring smooth operations, overseeing tasks like employee scheduling, project monitoring, and ensuring deadlines are met, while working closely with cross-functional teams and Senior Management. This is a full-time position and is benefits eligible.
Impact Services is a non-profit organization in the Kensington section of Philadelphia, visit our website to learn more about us http://www.impactservices.org. Impact Services Inc. is an equal opportunity employer and does not discriminate based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class status in its employment practices.
Key Responsibilities:
- Coordination and Organization:
- Coordinate and oversee operational activities and procedures.
- Deliver reports to department heads and management teams to provide insight into the overall efficiency of the organization.
- Manage administrative tasks, including organizing meetings, maintaining records, and preparing reports.
- Ensure smooth and efficient operations within the company.
- Coordinate operational activities and staff.
- Project Management:
- Coordinate project tasks and communicate with internal teams to ensure project delivery.
- Monitor projects and ensure they are on track and within budget and timelines.
- Identify and resolve potential problems or roadblocks.
- Logistics and Event Planning:
- Oversee logistics procedures.
- Coordinate organizational events.
- Manage inventory, equipment, and other resources.
- Ensure all deadlines and requirements are met.
- Communication and Collaboration:
- Work closely with employees and management to ensure effective communication and collaboration.
- Liaise between different departments to facilitate smooth operations.
- Provide support and guidance to team members.
- Process Improvement:
- Identify areas for improvement in operational processes and implement solutions.
- Develop and maintain operational policies and procedures.
- Analyze and report operational data to identify trends and areas for improvement.
- Other Duties
- Performs other relevant duties as needed.
- Manage operational activities and staff.
- Manage administrative duties.
Qualifications
Skills and Qualifications:
- Bachelor's degree in business administration, operations management, or a related field
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Problem-solving and analytical skills.
- Adaptability and ability to work in a fast-paced environment.
- Tech-savvy and proficient in MS Office, Google docs, etc.
- Experience in operations, logistics, or a related field.
Physical Demands:
- Frequently stand, walk, sit, use hands to finger, handle, or feel objects, tools, or equipment, reach with hands and arms, balance, talk or hear. The employee will occasionally climb stairs; stoop, kneel, crouch or crawl.
- Able to sit at a desk working at a computer workstation keyboarding and performing routine clerical duties.
- Occasionally lift and/or move up to 25 pounds.
- Operate related office equipment and use necessary tools.
- Specific vision abilities required by the job include frequent reading and close vision; distance vision; color vision; peripheral vision; depth perception; and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
