Controller

ACCOUNTING

• Post all journal entries at the end of month
• Reconcile cash for all bank accounts
• Close the month process
• Investigate any out-of-balances or anomalies of entries based on expected and/or average entries and resolve
• Keep the WIP updated on a weekly basis to track expected revenue for the month and to identify fades early
• Adjust WIP based on data received from Superintendents in monthly job meeting
• Maintain schedules and trailing schedules for all aspects of the balances sheet
• Provide EOY data to reporting agencies (CPW, Latitude, Valuation Co., etc.)

 BANKING

• Maintain relationship with bank(s)
• Provide monthly, quarterly, and annual reports to the bank
• Investigate Positive Pay false errors that occur on a daily basis
• Transfer funds to and from accounts when necessary - manually
• Reconcile all bank accounts
• Make daily deposits of all checks and reconcile all ACH / credit card deposits
• Apply for loans and refinance loans as needed

PAYROLL

• Oversee all payroll in the field
• Process all payroll for office employees
• Verify all tax deposits are made timely for each city, state, and county
• Make Federal and State tax deposits on office bonus checks
• Reconcile all paychecks that have cleared and track all open drafts
• Ensure tax tables are updated properly and timely including 401k limits and unemployment rates
• Watch for changes in laws and implement the changes when appropriate.
• Monitor Prevailing Wage updates, make sure our accounting system reflects the changes, and all employees receive proper pay and notification
• Track all the different incentive plans and distribute when appropriate

HUMAN RESOURCES

• Oversee new hire documents for legal compliance
• Implement, monitor and maintain employee documents such as beneficiary forms
• Stay abreast of changes in the law that affects employee / employer rights
• Assist in training and directing recruiting efforts
• Contact attorneys when appropriate
• Responsible for making sure all communications with field staff are translated to Spanish
• Compliance in regard to annual statements concerning 401k plans and costs, ESOP statements, Medicare notices, etc.

 INSURANCE

• Evaluate and negotiate health insurance on an annual basis, set the employee contribution limits
• Evaluate and negotiate dental insurance on an annual basis
• Evaluate and negotiate general liability insurance on an annual basis.  Ensure payroll / accounting is updated to capture changes for accruals
• Evaluate and negotiate disability insurance on an annual basis.  Ensure payroll / accounting is updated to capture changes for accruals
• Evaluate and negotiate life insurance on an annual basis.  Ensure payroll / accounting is updated to capture changes for accruals
• Evaluate and negotiate out-of-state workers comp insurance on an annual basis.  Ensure payroll / accounting is updated to capture changes for accruals
• Evaluate and negotiate (to the best of our ability) Ohio Workers Comp insurance on an annual basis.  Ensure payroll / accounting is updated to capture changes for accruals.  That would also include evaluating separate plans and costs for each plan
• Evaluate and negotiate Director and Officer insurance on an annual basis.
• Ensure management staff complete reports properly for terminated employees to minimize unwarranted unemployment claims
• Ensure that we do everything possible to make sure our bonding capacity remains high with minimal costs
• Monitor and maintain bonds for cities and ERISA requirements
• Not insurance per se, but semi-annual EEOC renewals with different states and cities

 CONTRACTS

• Review each contract for completeness and to evaluate insurance and billing requirements
• Maintain records of CCIP and OCIP projects so we can take appropriate insurance steps
• Maintain records of KTEP projects so we can take appropriate ‘change order’ revenue and billing steps
• Maintain records of ‘Allowance’ projects so we can take appropriate ‘change order’ revenue and billing steps
• Contact attorney on projects that are in question

RETIREMENT PLANS

• First plan, 401(k), review and sign all paperwork for new applications and distributions
• Remit monthly data to TPA for proper employee contributions
• Complete EOY census and questionnaire to TPA to ensure compliance
• Meet with CFP on an annual basis to discuss investment options and changes.
• Intervene with issues that arise between the TPA, our investment advisor, our investment firm, the participant, or any combination of the above
• Audit participant paperwork on a semi-regular basis to ensure compliance and completeness.
• Create system to track and monitor participants after termination to keep up to date on addresses and beneficiary information until account has been 100% distributed
• Second plan, ESOP, review and sign all paperwork for distributions
• Complete EOY census and questionnaire to TPA to ensure compliance
• Track all costs of the plan and try to minimize future expenses
• Estimate future distribution expenses and formulate procedure on how to book and track those
• Create system to track and monitor participants for up to 11 years after termination to keep up to date on addresses and beneficiary information until account has been 100% distributed

 FIXED ASSETS

• Track all purchases and divestitures
• Calculate depreciation for new assets and book monthly depreciation of all assets
• Track gains on sales of all assets disposed of
• Report gains and sales of assets to insurance company and outside CPA
• Determine the best way to pay for new additions

 INVENTORY

• Create and maintain inventory coding system for all product kept in the warehouse
• Create and maintain system to transfer product to and from job and second warehouse.
• Book Shrink based on history and product movement
• Direct all physical inventory counts and reconcile out-of-balances
• Review all products at least annually to determine which products need to be removed as obsolete

BILLING

• Review and sign all pay applications going to all projects each month
• Review and adjust billing items such as schedule of values setups and budgets
• Intervene on collections of difficult accounts
• Assign all projects to specific billers based on difficulty of project billing, past experience with that client or billing portal, and the billers current work load.
• Solve out of balances
• Back side of billing – deposit all checks into our bank account on a daily /- basis and reconcile

ACCOUNTS PAYABLE

• Ensure all the proper paperwork is collected, recorded and filed for each vendor
• Negotiate terms and discounts with vendors
• Review all payables on a weekly basis to determine who will be paid that week
• Resolve issues when they arise

INFORMATION TECHNOLOGY

• Primary point of contact for server maintenance and issues
• Evaluate replacement equipment such as laptops and printers in order to keep workflow going
• Test and maintain backup system for emergencies
• Approve certain programs to be added to the server
• Maintain the permissions of employees which controls their access to certain drives, directories, or files
• Create and maintain tools for employees such as Excel spreadsheets that increase accuracy and productivity
• Maintain the security cameras on premises
• Responsible for loading updates on the server (security patches mostly) and updates to our accounting system (Computer Ease)
• Maintain the company website and other social media platforms

 SAFETY

• Oversee Safety Director in overall duties
• Work with TPA on Workers comp issues to determine the best plan for KBR
• Evaluate Industrial Commission issues and rule on course of action
• Work with Safety Director to implement a plan on issues such as Covid Compliance, DL checks, training, etc.

VEHICLES

• Ensure all vehicles are properly insured and licensed and we have all the pertinent paperwork and titles
• Report larger trucks through IFTA, IRP, and PUCO on a quarterly or annual basis
• Audit driver records to ensure they are being filled out correctly and completely and that we are not breaking ODOT rules on hours
• Calculate depreciation for all vehicles and book monthly

TAXES

• Monthly and Quarterly withholding for cities, states, and counties
• Annual W3 reporting to the cities, states, and counties
• Annual W2, W3, 1094, 1095, 1096 and 1099
• Income tax reporting is done by outside CPA.  We supply all the data breaking every revenue dollar, margin dollar, gross payroll, and payroll tax withheld down by state, by county, by city, by township (if needed)
• Sign tax forms.  If payment is needed, initiate check request and attached to the tax form before mailing
• Other ‘tax related’ items such as unclaimed funds

 AUDITS

• Lead the annual review with outside CPA
• Lead the annual audit with Latitude (401k TPA)
• Lead the annual audit with ESOP TPA
• Lead the annual audit with CNA (General Liability and out-of-state workers comp insurance carrier)
• Lead the annual audit with Reliance Insurance Company (Life and Disability)
• Lead the 3-year audit with OBWC

 RELATIONSHIPS

• Maintain working relationships with.

1. Bank(s) – S&T Bank
2. Insurance Brokers - several including bonding agent
3. Attorneys – several
4. TPA for 401(k) plan – including investment company ad CFP
5. TPA for ESOP plan – including Trust personnel and attorneys
6. Vendors
7. Some customers
8. Employees, field and staff both
9. Accountants

 OTHER

• Prep the quarterly board meetings notes and create reports for board members, to be distributed at least a week before the event
• Create annual budgets and 5-year proforma’s for all interested parties
• Calculate burden rates for estimators
• Balance cash management against debit servicing
• Annual renewals with the Secretary of States, city licensing, contractor licensing, etc.
• Contract for ‘office items such as a main copier/printer/scanner/faxing machine, uniforms, cleaning services, etc.
• Compliance implementing new laws and accounting pronouncements
• Help establish rules and procedures
  

Salary : $80,000 - $110,000