What are the responsibilities and job description for the Jr. Paralegal/Project Manager position at Impact Solutions Inc?
Our client, a Houston area law firm, is seeking a highly skilled and detail-oriented Legal Assistant/Junior Paralegal to join their law firm. The ideal candidate will have at least 1 years of experience in a law firm setting. This position offers the opportunity to support a dedicated and self-sufficient team while handling a range of administrative and legal tasks. The candidate will report directly to the attorneys and work with the Paralegal and will be responsible for assisting with administrative duties, client communication, document preparation, and general office operations. As a new team member, you’ll be expected to maintain a professional demeanor while ensuring everything runs smoothly in the office.
Key Responsibilities:
-
General Administrative Support:
- Answering phones, taking messages, and directing calls as necessary
- Greeting clients and visitors with professionalism and courtesy
- Managing schedules and calendars, including Zoom calls and meetings
- Coordinating travel arrangements and preparing itineraries
- Preparing and submitting expense reports
- Preparing and maintaining office and kitchen supplies
- Handling mail (certified mail, mailouts, stamps.com), including package shipping
- Preparing conference rooms for meetings and client appointments
-
Document Management and Paralegal Support:
- Proficiently managing documents in MS Word, including styles, table of contents, footnotes, and editing for accuracy
- Creating and preparing binders with tabs and organize content for client meetings and court filings
- Assisting attorneys in time entry for billable hours when required
- Inputting client expenses into billing systems
- Working with Excel to update spreadsheets and perform data entry tasks
- Utilizing Adobe for document editing and management
-
Vendor and Building Management:
- Acting as the point of contact for all building-related matters and vendors
- Managing parking validation and coordinating access for visitors
Qualifications:
- A minimum of 1 year experience in a law firm setting
- Strong proficiency in Microsoft Office Suite (Word, Excel), Adobe, and other relevant office software
- Excellent communication skills, both written and verbal
- Ability to maintain confidentiality and handle sensitive information with professionalism
- Exceptional organizational skills, with the ability to prioritize and manage multiple tasks efficiently
Additional Notes:
- The ideal candidate will be proactive, detail-oriented, and able to handle a variety of tasks independently.
Please reference job ID #56986
