Payroll Specialist

Impact XM develops solutions for virtual and live events. We are looking for a Payroll Specialist to join our Dayton, NJ Office. The Payroll Specialist is responsible for managing payroll processing and assisting with the administration of employee benefits programs. This role ensures the accurate and timely processing of payroll, compliance with payroll laws and regulations, and assists employees with benefit-related inquiries. The specialist plays a key role in ensuring that payroll and benefits operations run smoothly and efficiently while maintaining the confidentiality of employee records.

Essential Responsibilities:

Payroll Processing:

• Accurately process weekly, bi-weekly and monthly payroll for all employees in North America and Europe.
• Ensure compliance with federal, provincial, state, and local payroll tax regulations.
• Verify and calculate hours worked, overtime, deductions, and withholdings.
• Process employee changes such as promotions, terminations, or pay adjustments.
• Prepare and issue employee paychecks, direct deposit statements, and annual tax statements (W-2, T-4, P-60).
• Reconcile payroll reports and resolve discrepancies.
• Enter and respond to Wage Garnishments and Income Withholding Orders.
• Assist with acquisition and onboarding initiatives.

Benefits Administration:

• Assists with the administration of employee benefits programs such as health insurance, retirement plans, life insurance, and disability.
• Assist employees with payroll related questions regarding benefits.
• Assist in monitoring benefit plans to ensure compliance with regulations such as COBRA, ACA, and ERISA.
• Provides ongoing support for new hires and open enrollment benefit enrollments and ensuring carrier connections are working properly.

Compliance:

• Under direction from HR leadership, assists with compliance related laws and regulations (FLSA, ACA, ERISA, COBRA, ESA, etc.).
• Maintain accurate and confidential employee and payroll records.
• Assist with audits, both internal and external, related to payroll inquiries.

Reporting and Analysis:

• Prepare and analyze payroll and benefits reports as requested by management.
• Prepare required monthly reports.
• Run and maintain GLI interface and provide journal entries.
• Provide data for budgeting and financial forecasting.
• Track key metrics such as payroll costs, employee deductions, and benefit plan participation.
• Reconcile and process HR and payroll related invoices

Employee Support:

• Serve as a contact for employee questions regarding payroll and benefits.
• Troubleshoot payroll discrepancies and resolve any employee pay issues.

Education and/or Experience

Bachelor's degree (B. A. or B.S.) from four-year college or university; and 4 years’ experience in a Human Resources or Payroll Administration role or similar experience and/or training; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual should have knowledge of Excel Spreadsheet software and Microsoft Office Word Processing software, Microsoft PowerPoint and Outlook. Knowledge of ADP WFN and Cornerstone a huge plus.

Other Skills and Abilities

Must be passionate about working with people and be customer centric.

Proven experience in payroll and benefit administration or similar role, with a strong understanding of HR and payroll principles and practices, tax laws, and employee benefits.

Proficiency with Microsoft Office, particularly Excel.

Ability to handle confidential information with discretion.

Excellent communication and interpersonal skills, with the ability to build strong relationships and influence stakeholders at all levels of the organization.

Strong problem-solving and decision-making skills, with the ability to effectively address complex issues.

Ability to thrive in a fast-paced, dynamic environment and effectively manage multiple priorities.

Embodies flexibility, open-mindedness and receptivity.

Actively works out solutions.

Identifies something valuable in being part of a team and ability to effectively collaborate.

Exhibit the ability to multi-task and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required.

About Impact XM

Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.

OUR BRAND – What We Believe

Passion

is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.

ABC

Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.

We>Me

Collaboration and transparent communication creates our best work.

Trust

is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.

Respect

is Given – We understand, acknowledge, and appreciate the perspective and actions of others.