HR AND TRAINING COORDINATOR

Impactful Residential Care LLC is a private company based in Lewiston, Maine, that provides support to people with intellectual disabilities to live meaningful lives in their communities.

Impactful Residential Care LLC was founded by women, and its sole purpose is to take care of individuals with intellectual disabilities or autism spectrum disorder. Impactful has a team of skilled and HCBS certified staff who provides an array of direct Care and support services to improve the quality of individuals in our care and their communities.

Impactful is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Impactful Care is seeking to hire an HR and Training Coordinator who reports to COO and works closely with Programs and admin Teams to support Full Head office operations and support Services. This position is based in our Lewiston Maine Head office and traveling to support other Programs areas.

Major Responsibilities of the HR and Training Coordinator:

• Recruitment – Lead the job Position requisition for New Positions and re Assess the existing positions that fall Vacant for job posting.
• Selection: Lead the application process and selection of job applicants to fill the job openings at all levels. This includes reviewing job applications, prescreening, interview, onboarding, background check, required paperwork, required training certificates, I-9 proof, car document, immunization, covid-9; DSP transcripts, DSP transfer/share form signed and submitted to the state/DHHS make ready the compliant file for the hiring committee to approve.
• Employee on-boarding/off-boarding – Organize and manage on-boarding process as per current policy and procedure and off-boarding of new employee orientation and training programs and exiting employees conducting exit interviews,
• Regular staff training assessment for completeness and compliance check then assign the training to concerned staff for refresher, renewal and complete all required paperwork.
• Own and Lead employees Training: responsible for scheduling, planning Programs and related policies and procedures through Training Coordination, check confirmations, updates, trainers’ schedules and materials upfront.
• Support Payroll run by Auditing the timecards / Sheets submitted by House Managers and ensuring all relevant Documentation (ISP/HCBS Notes, Clock ins and outs) is completed prior to submission for approval and processing by Finance Department.
• Payroll – Act as a backup to processing bi-weekly payroll. File payroll documentation- schedule note verification and time summary. Maintain employee payroll records and PTOs balances, timesheet data for future references.
• Employee Relations – Partner with the senior leaders to make recommendations for Disciplinary, corrective action & continuous improvement. Respond to employee relation enquiries issues.
• HR Policy Management – Partner with senior leaders to review, update, implement, and communicate HR policies, procedures, laws, standards, and other government regulations.
• Benefit Administration and Management – Oversee and implement benefit employee enrollment, benefit changes, as well as broker & providers for accuracy/efficiency. Staff Benefits Management include: – 401K, health insurance, life insurance, PTO, Vacation Time training, Holidays.
• Health & Safety – Establish and follow procedures and regulations that will ensure workplace health and safety for everyone in the agency for example office ergonomics and other workplace related risks.
• Reporting – Assist with data maintenance and integrity of the HRIS system. Annually conduct and evaluate results of employee satisfaction report surveys.
• HR Compliance – ensure employee files are compliant. Stay up-to-date and comply with changes at FEDERAL, STATE, OADS and HR Professional and legislation compliance.
• Performance Management: Ensure all Probationary and Annual Performance plans and evaluations are properly documented. Follow up on new hire learning and ongoing, performance and training plans: supervision forms, staff performance evaluation at end of the period, in service staff training, formal supervision
• Supports department administration and financial budgets. Organization and Document the Financial activities
• Filing System: Provides a centralized filing system for all materials related fiscal functions: receipts, contract and W-9…
• Other duties and projects assigned by the supervisor.

Requirements of the HR and Training Coordinator:

• High School Diploma required. Bachelor’s Degree in related field preferred.
• 5 years’ experience in Training, human resources and Admin support required.
• Extensive knowledge of municipal, state, and federal HR, employee health, workers’ compensation, labor relations, and safety program laws, rules, regulations, and procedures required.
• Experience with mediation techniques and employee relations concepts and principles.
• Knowledge and competencies for HR Functions including, but not limited to wage and salary administration, classification systems, and management evaluation systems.
• Strong ability to conduct comprehensive and complex investigations and internal/external audits.
• Must be highly motivated and prepared to work at a significant level of independence.
• Must be able to understand and follow verbal and written instructions.
• Excellent computer skills to include knowledge of a variety of computer software programs including Human Capital Management (HCM) systems and the Windows Office Suite (Word, Excel, Outlook, etc.)
• Able to exercise sound judgment in the application of policies and procedures.
• Able to present information effectively and respond to questions to all audiences at hearings, meetings, and conferences.
• Able to handle confidential information with a high level of discretion and establish and maintain essential records and files.
• Excellent analytical, problem-solving, and decision-making skills.
• Excellent organizational and time management skills, with ability to multi-task and work in a fast-paced environment.
• Valid driver’s license required and ability to commute to the Bangor, ME Office and other Program areas as necessary.

Benefits of the Job:

• Pay: $55,000 - $60,000
• paid holidays and PTOs
• 401(k)
• Health: Medical, Dental and Vision insurance
• EPA Services

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Lewiston, ME 04240 (Required)

Ability to Relocate:

• Lewiston, ME 04240: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $60,000