Office Manager/Project Administrator

Job Summary
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing the daily operations of the office, ensuring efficient workflow, and providing exceptional support to both staff and clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing inquiries.
• Operate phone systems to handle incoming calls and direct them appropriately.
• Manage calendars for team members, scheduling appointments and meetings as needed.
• Oversee payroll processes, ensuring timely and accurate employee compensation.
• Communicate effectively with team members and external vendors to maintain strong relationships.
• Assist in team management by coordinating schedules and facilitating communication within the office.
• Handle vendor management tasks, including negotiating contracts and maintaining supplier relationships.
• Develop training programs for new hires and ongoing staff development initiatives.
• Maintain organized filing systems for both physical and digital documents.
• Provide general administrative support to ensure smooth office operations.

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Strong front desk management skills with a customer-oriented approach.
• Proficiency in phone systems and calendar management tools.
• Familiarity with payroll processes is a plus.
• Excellent communication skills, both verbal and written, are essential.
• Ability to manage teams effectively while fostering a collaborative work environment.
• Experience in vendor management is advantageous.
• Strong organizational skills with attention to detail in all tasks performed.
• Ability to develop training materials and conduct training sessions for staff.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Office Administrator!

Job Type: Full-time

Pay: $22.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Office management: 2 years (Required)

Ability to Commute:

• Lake Charles, LA 70615 (Required)

Ability to Relocate:

• Lake Charles, LA 70615: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22 - $32