What are the responsibilities and job description for the Administrative Assistant - Seasonal position at Imperial?
Monday-Friday 6 : 00AM-2 : 30PM
Responsibilities Include :
- Monitor and respond to emails, phone calls, and voicemails efficiently.
- Develop and coordinate the weekly receiving appointment schedule.
- Prepare and print all necessary shipping documents, including Bills of Lading (BOL), invoices, and handbills, in accordance with the shipping manual.
- Assist leads in organizing headers for daily picking.
- Supply Coordination :
- Conduct monthly inventory of office and warehouse supplies.
- Verify inbound supply orders upon arrival.
- Submit a weekly report (Thursday) to the Computer Room detailing available printer labels, printer ribbons, invoices, and Bills of Lading.
- Submit a monthly supply request to the Supervisory Team by the 20th of each month.
- Driver & Security :
- Assign vests to incoming drivers and monitor the driver log daily.
- Ensure air locks are placed on every trailer as drivers check in with the warehouse team.
- Ensure all inbound shipments have properly completed receiving slips and deliver them to the Accounting Department via the yard driver by the end of the shift.
- Assist leads and supervisors with Excel-based reporting and tracking as needed throughout the season.
- Must be able to operate single and double transporters, as well as pallet jacks.
- Must be available for overtime as needed to meet workload demands.
- Other Duties : Perform additional tasks as assigned.
Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Education & Experience :
Language & Communication Skills :
Physical & Mental Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
