Executive Administrative Director (Secret Clearance Required)

Executive Admin Director

The Administrative Clerk’s duties will include:

·       Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate;

·       Managing multiple individuals’ calendars; responding to and/or initiating meeting requests;

·       Coordinating and arranging logistics with visitors, to include building access and escorting;

·       Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations;

·       Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes; 

·       Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;

·       Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership;

·       Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;

·       Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;

·       Coordinating, organizing, and documenting administrative process improvements;  

·       Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc.

·       Representing the customer in all interactions with visitors, government employees, etc.;

·       Other general administrative tasks, as assigned.

Required qualifications for the Documentation Specialist include:

·       5 years of experience as an Administrative Assistant for senior-level executives and/or government leadership;

·       Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;

·       Excellent skills in communication, documentation, organization, and multi-tasking;

·       Exudes calmness under pressure;

·       Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;

Additional requirements for all levels:

·       Experience at working both independently and in a team-oriented, collaborative environment; and

·       Excellent communicator with strong customer focus.

Hours:

·       Available to work 5 days/week onsite, standard business hours