What are the responsibilities and job description for the Events Coordinator position at IMSAR?
Who We Are
We exist to promote and protect life, liberty, and the pursuit of happiness. We achieve this by designing, building, and supporting cutting-edge security and intelligence products. Our core expertise lies in small, lightweight, high-performance multi-mode radar systems for both manned and unmanned aircraft. From market creation to product design, customer training, and field support, we cover the entire product lifecycle.
We are expanding our Business Development team and seeking an Events Coordinator to plan and manage our participation in conventions, symposiums, and demonstrations. This role offers varied and dynamic responsibilities-no two days will be the same!
Success in this role means embracing our company values:
- All in - We're all in the same boat.
- Stand up - We stand accountable with integrity.
- Can-do - We innovate with a can-do attitude.
Key Responsibilities
- Plan, coordinate, and execute company participation in industry events, trade shows, and demonstrations.
- Manage event logistics, including venue selection, registration, booth setup, and travel arrangements.
- Operate and manage equipment such as video cameras and lighting for event coverage.
- Coordinate with internal teams and external vendors to ensure seamless event execution.
- Oversee booth setup and teardown (up to 20x20 booths, including tables, chairs, and backlit displays).
- Create and edit event-related videos and photos for marketing and promotional purposes.
- Track event timelines, schedules, and deliverables to meet deadlines.
- Manage event budgets, ensuring cost-effective solutions and staying within financial constraints.
Required Qualifications
- Bachelor's degree in event planning, hospitality, business, marketing, or a related field OR a minimum of two years of experience in event coordination or administration.
- Strong problem-solving and critical-thinking skills.
- Proficiency in event planning software (e.g., Cvent, Eventbrite), Google Suite (Sheets, Slides, Docs), Microsoft Office (Excel, Word, PowerPoint), and Jira.
- Experience using travel booking platforms and coordinating travel logistics.
- Familiarity with trade show setup and event coordination software.
- Strong written and verbal communication skills for vendor, client, and team coordination.
Preferred Qualifications
- Experience providing creative direction for scripts and storyboards.
- Background in budget management and vendor negotiations.
What We Offer
We believe in taking care of our team members. Here's what you can expect:
- Competitive salary
- Flexible scheduling
- Profit-sharing bonus - every employee participates
- Comprehensive benefits: Medical, Dental, and Vision coverage
- 401(k) match and employer HSA contributions
- 100% company-paid Short- and Long-Term Disability and Life Insurance
- Generous PTO, plus 11 holidays, including the full week between Christmas and New Year's
- A great place to work with a supportive and innovative team
How to Apply
We encourage you to explore our website and learn more about what we do. If this opportunity aligns with your skills and interests, we'd love to hear from you!
To apply, please submit your resume and a brief cover letter sharing what you're passionate about and why this role excites you
Important: Applicants must be a U.S. citizen or permanent resident (valid Green Card holder) per FAR 22 C.F.R. 120.15.
We are committed to equal opportunity and nondiscrimination in all hiring decisions. We encourage applications from all qualified candidates, especially those from historically underrepresented groups.
PWDNET
Salary : $50,000 - $70,000
