Job Description
Job Description
This is not a remote position. All candidates will be required to be either on the island of Maui, or willing to relocate to Maui.
Summary :
Responsible for completing a variety of accounting and administrative functions with a concentration in accounts payable and providing clerical support in other daily accounting operations. including payroll, accounts receivable, cash receipts, and month end processing.
Essential Duties and Responsibilities :
Accounts Payable
- Processes purchase requests (including employee expense reimbursements), mileage reports, and invoices.
- Reconciles corporate credit card statements and ensures proper paperwork and approval are received for all charges.
- Prepares monthly lease rent payments.
- Prepares paper checks and online payments to vendors based on invoice and reimbursement due dates.
- Prepares annual Form 1099 filing.
- Performs other accounts payable related tasks as necessary.
Payroll
In each payroll cycle, processes payroll on HRIS / Payroll systems (or other payroll apps that the agency utilizes) including reviewing employees’ timesheets for accuracy, completeness, and proper approval, entering adjustments as necessary, reconciling salary / wage totals, submitting payroll, and communicating to ProService (HR / Payroll service provider) for any issues and corrections needed (or any other service provider and / or Director)Imports payroll journal entries from HRIS / Payroll systems to the accounting system and reconciles imported transactions to invoice total.Prepares 401K tracking report in Excel, submits 401K employee contributions and employer matching online to Empower (401K processing app), and enters 401K journal entries in the accounting system.Reconciles employee PTO balances and maintains PTO tracking spreadsheet.Communicates to and resolves HRIS / Payroll systems issues with ProService payroll coordinator. Performs other payroll related tasks as necessaryAccounts Receivable
Prepares monthly invoices as applicable and required by funding agencies such as the State of Hawaii Early Intervention Section.Enters medical insurance billing and program service fee invoices in the accounting system and processes payments from insurance carriers and copays.Enters invoices for Preschool tuition and other feesWorks with Preschool tuition subsidizing agencies and families for tuition payments.Tracks tuition balances and communicates to Preschool Director and Managing Director of Finance for past due balances.Maintains Preschool billing spreadsheet to track student enrollment, parent payments, county subsidies and subsidies from other agencies.Performs other accounts receivable related tasks as necessary.Cash Receipts
Provides funding source coding on cash receipt log for all incoming payments by cash and check.Deposits cash and check in the bank account at least once a week.Enters cash and check payments and apply them to accounts receivable invoices (if applicable) in the accounting system.Enters electronic fund transfer payments from various funding sources in the accounting system.Performs other cash receipts related tasks as necessary.Month End Processing
Completes prepaid expense and prepaid insurance schedules and reconciles balances from the prepaid schedules to balances in the accounting system.Prints monthly postage usage report and enters postage expense in the accounting system.Maintains ferry ticket log and records ferry ticket expense in the accounting system.Prepares monthly journal entries to apply prepaid as expenses to respective programs and funds.Prepares other month end processing related tasks as necessary.Administrative Functions
Maintains confidentiality of all records and information.Participates, as necessary, in various fundraisers and other agency out-reach activities that serve to increase the credibility and visibility of Imua Family Services in the community.Completes other duties as assigned by Supervisor.Supervisory Responsibilities : This position has no supervisory responsibilities.Qualifications :
Other qualifications listed below are needed to adequately fulfill essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience
High school diploma / GED required with at least 1 year of related experience.Associate Degree in Accounting or equivalent preferred.Experience with online payroll and MIP Accounting systems is preferred.The above information on this description has been designated to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
EEO STATEMENT : As an EEO employer, Imua Family Services will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Imua Family Services hires only U.S. citizens and individuals lawfully authorized to work in the U.S.
