Childcare Administrator

Childcare Administrator (includes Assistant) Job Description

In His Care Early Education Program (IHCEEP) aims to prepare its children to excel as young leaders of tomorrow with enhanced child care services. Built upon Christian values, our mission is to create a place in which children can thrive in a nurturing and loving environment that provides a space for learning and growth while helping children develop the necessary skills.

Our passion is to exceed the expectations of our clients and their children. We endeavor to set the highest standards of care, service, values, fairness, and integrity. Our goal is to enrich the lives of the children in our care and be a leader in the continual development of our surrounding community. We celebrate diversity by respecting people of all backgrounds, faiths, and nationalities.

In His Care Early Education Program (IHCEEP) is looking for an Early Childcare Administrator that will be responsible for overseeing the daycare facility and programs to ensure that children have a safe and fun environment to learn and socialize with others. Each day you will have the pleasure to create a safe, healthy, structured, and nurturing environment. Your customer service skills will be used to bond with the children, and families while maintaining professional relationships with your staff and communicating effectively with parents.

The Childcare Administrator is responsible for overseeing the daily operations of the childcare center, ensuring regulatory compliance, and providing a safe, nurturing, and educational environment for children. This role involves managing staff, student records, family communication, and compliance with state and local childcare regulations.

Key Responsibilities

1. Staff Management

• Oversee hiring, training, and scheduling of all childcare staff members.
• Ensure that all staff meet the educational and professional development requirements as outlined in Ohio childcare regulations (e.g., maintaining relevant credentials such as the Administrator Credential 2, CPL 3)​ (SUTQ_Program_Standards)​(Ohio Administrative Code Chapter 5101:2-12.)
• Conduct regular performance reviews and provide professional development opportunities to maintain high standards of childcare.
• Maintain accurate and up-to-date records of staff credentials and training​ Ohio Administrative Code Chapter 5101:2-12.

2. Center Operations and Audits

• Oversee the daily operations of the center, ensuring a clean, safe, and engaging environment for children.
• Conduct regular audits of the center (daily, weekly, and as needed) to ensure compliance with health, safety, and state licensing requirements​ Ohio Administrative Code Chapter 5101:2-12.
• Ensure that all areas of the center comply with ratio requirements and group sizes as per the gold rating standards for quality ​(SUTQ_Program_Standards)​ Ohio Administrative Code Chapter 5101:2-12.

3.Family and Child Communication

• Establish and maintain open lines of communication with families regarding their child's progress, concerns, and center updates.
• Manage enrollment, orientation, and transitions of children into the program​(SUTQ_Program_Standards)​ Ohio Administrative Code Chapter 5101:2-12.
• Oversee family engagement activities, including educational workshops and follow-ups on family resource needs​(SUTQ_Program_Standards)​ Ohio Administrative Code Chapter 5101:2-12.

4. Student and Staff Record Management

• Ensure accurate and timely documentation of student assessments, lesson plans, and individual learning plans​(SUTQ_Program_Standards)​ Ohio Administrative Code Chapter 5101:2-12.
• Manage student records, including health screenings, assessments, and referrals. Ensure that screening results and any identified needs are communicated to families and followed up within set timeframes​ Ohio Administrative Code Chapter 5101:2-12.
• Maintain confidentiality of all records in compliance with state and federal laws.

5. Compliance and Licensing

• Ensure compliance with Ohio's childcare licensing standards and Step Up to Quality (SUTQ) program requirements​(SUTQ_Program_Standards)​..
• Stay updated on new regulations and implement necessary adjustments in center policies and procedures.
• Develop and maintain the center’s Continuous Improvement Plan, setting annual goals for program enhancement based on staff, family input, and community partnerships​(SUTQ_Program_Standards)​ Ohio Administrative Code Chapter 5101:2-12.
• Develop and maintain the center’s plan moving toward achieving accreditation (NAEYC Higher Education Accreditation Standards). Develop the timeline for achieving.

Qualifications

• Bachelor's degree in Early Childhood Education, Child Development, or a related field (preferred).
• Minimum of two years of experience in childcare management or administration.
• Administrator Credential 2 or CPL 3 certification required (as per Ohio guidelines)​ Ohio Administrative Code Chapter 5101:2-12.
• Excellent organizational, communication, and leadership skills.
• Knowledge of state childcare regulations and licensing requirements​.
• Work Authorization Required
• 3-5 years of Daycare Teacher Experience
• Active CPR Certification
• Child Development Associate Certification Preferred
• Knowledge of Step Up to Quality (SUTQ)
• Excellent written and verbal communication skills
• Ability to multi-task
• Strong problem-solving, creativity and flexibility
• BCI/FBI completed with no disqualifying offense as determined by IHCEEP or the State of Ohio for a Daycare Administrator
•  Self-motivated and with an eye for detail
• Professional Demeanor and appearance

Competency

·         Ethical Behavior: Understand ethical behavior and practices and ensure that own behavior and the behavior of others is consistent with the professional role of nursing and aligns with the values of the College.

·         Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment.

·         Interpersonal Skills: Approachable, demonstrates respect for others and has effective communication and presentation skills.

·         Leadership Skills: Assesses situations and makes clear decisions that are timely; promotes people working together versus individual performance

·         Creative Thinker: Is a creative thinker with energy and enthusiasm, to create unique ways to improve and/or create new opportunities for the College.

·         Focus on Student/Family Needs: Anticipate, understand and respond to the needs of students and families to meet or exceed their expectations within the educational environment.

·         Solve Problems: Assesses problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or resolve the problem