Invoicing Specialist

Description

About Us

In-Place Machining Company is a worldwide leader in providing specialized on-site machining, precision measurement, and alignment services to a wide range of industrial, scientific, and military customers around the world. Our expertise includes providing unique machining solutions, R-stamp certified welding, portable brush plating, flame spray, Metalstitch cold repair of cast iron, and complete laser, optical, and mechanical alignment. IPM is growing, and we look to hire the best talent to support our needs.

Position Summary

We are seeking a detail-oriented Invoicing Specialist to manage the invoicing process for our company. The ideal candidate will ensure accurate invoicing and follow-up with customers regarding outstanding invoices. This role requires strong organizational skills, attention to detail, and excellent communication abilities. This position reports to the Controller of the Measurement & Alignment division.

Essential Job Duties Include

• Generate and send invoices to clients in a timely manner
• Ensure new jobs are set up correctly in the project accounting system
• Review job progress and costs with project managers on a regular basis to ensure costs are accurate and to identify variances from customer quotes and purchase orders
• Proactively raise job-related problems directly with project managers and IPM management as required
• Prepare ad-hoc job reporting as needed by the project managers
• Ensure the accounting team is aware of job invoicing tasks, including progress billing
• Support teammates in the preparation of customer invoices as required
• Open and track capital purchase jobs through to completion
• Close customer jobs upon completion of all job-related activities and archive final job revenues and costs into the project management system
• Assist with month-end close activities including revenue recognition, reporting on job margins, and reconciliation of work-in-process
  
  

Requirements

Successful candidates should possess

• Bachelor's degree in accounting or a related field
• 3 years of project accounting experience; a background in construction, manufacturing, professional services, or other industry with complex job costing needs is preferred.
• Desire to work in a fast-paced, results-driven environment.
• Demonstrated ability to communicate effectively with colleagues
• Strong computer knowledge and skills, including financial accounting systems and Microsoft Excel proficiency; experience with Microsoft Dynamics Great Plains is helpful but not required
• Aptitude and desire to propose and implement process improvements
• Compensation and Benefits:
• In-Place Machining Company offers very competitive wages and benefits including:
• Competitive salary
• Medical, dental and vision insurance
• Company paid life insurance
• Paid vacation and holidays
• 401(k) savings plan with company match
• Flex savings plan
• Supplemental short- and long-term disability insurance
• Supplementary term life insurance
  
  

Please visit our website at www.inplace.com to learn more about our company and the services we offer. In-Place Machining Company is an equal opportunity employer with a drug free workplace.